Information for applicants and admitted students affected by COVID-19

Last updated: May 14, 2020

Many students have contacted us to find out how UVic has been affected and what they need to do to keep their applications on track. We're grateful that you're thinking about us, and want you to know that we're doing everything we can on your behalf.

UVic is working closely with post-secondary institutions, governments and education systems to ensure that applicants are evaluated fairly, flexibly and with compassion during this challenging time. To support international applicants, we're in regular contact with organizations such as Educational Testing Service (TOEFL), British Council (IELTS), and International Baccalaureate (IB), as well as Immigration, Refugees and Citizenship Canada.

Please check this web page regularly, as it will be updated when more information is available.


Contact us

Since every student is unique, it's difficult to provide specific, detailed answers that apply to everyone. We invite you to reach out if you have questions that are not answered below.


Admission

Is UVic still sending out offers of admission for September 2020?

UVic admission assistants and officers are continuing to process applications and send out admission decisions on a daily basis. To ensure that there are no delays, please log into the application portal and make sure there are no outstanding items displayed on your checklist.

I haven't submitted my grades. Can I get an extension to the self-reporting deadline?

The deadline for self-reporting will continue to be March 31. If you are unable to submit your official interim grades due to your school being closed, we recommend that you self-report a reasonable estimate of your grades based on the marks you received in the same (or similar) grade 11 course along with your grade 12 progress to date.

I still need to submit sufficient proof of English language proficiency. What can I do?

UVic has a number of ways to meet this requirement, but we recognize that many of our applicants may be finding it difficult right now. If you have a concern or need to request an extension, email your admission officer to discuss the best option for your situation. If your deadline changes, the new date will appear on your application checklist.

NOTE: An online TOEFL test is now available in some countries to help students who don't have access to testing centres. If you're eligible for the TOEFL iBT Special Home Edition, we recommend that you take this test as soon as possible.

Will I lose my admission offer if my high school, college or university remains closed and I don't write final exams?

As long as UVic receives an official transcript with your final grades, you will be evaluated according to the conditions stated in your offer of admission. As every education system is handling this situation differently, it's best for you to speak with your school about how your final grades will be determined and when official transcripts will be available. Under the circumstance, UVic will be flexible with deadlines for final transcripts. If you are concerned about your current admission or future registration status, contact your admission officer.

Will UVic accept my grades if I switch to online courses?

Yes, as long as we receive an official transcript with your final grades, we will use it to evaluate your application. Contact your admission officer to discuss your situation further.

I'm an international student. Will my study permit be affected?

We recommend that you monitor Immigration Refugee and Citizenship Canada (IRCC) for the most up-to-date information regarding special immigration measures and how Canada is responding to the issues that are arising as a result of COVID-19. You should also check the COVID-19 updates from International Student Services.

How will transfer credit be awarded for IB, AP and transfer students?

Transfer credit will still be awarded based on official transcripts as long as students meet the requirements set by their institutions or education systems.

Can I defer my offer of admission?

If you're admitted to UVic and unable to attend this September, you may be able to defer your offer of admission.

Deferrals are usually only available to high school students. Due to the COVID-19 situation, we are considering requests from other students on an individual basis.


Scholarships and financial aid

Will I lose my entrance scholarship if my school remains closed for the rest of the school year?

As long as UVic receives an official transcript with your final grades, you will be evaluated according to the conditions stated in your scholarship offer. In the event that your final grades are lower than your self-reported grades or interim transcript, you will be provided with instructions on how to submit an appeal.

As every education system is handling this situation differently, it's best for you to speak with your school about how your final grades will be determined and when official transcripts will be available. Under the circumstances, UVic will be flexible with deadlines for final transcripts.

Can I still apply for specific-criteria scholarships?

The timeline for specific-criteria scholarships has not been affected, and applications remain open until April 30. We encourage all eligible students to apply.

Should I accept my scholarship offer?

Yes! Be sure to accept your scholarship by the deadline stated in your offer. Please note that accepting a scholarship is not the same as accepting your offer of admission.


Student life

How can I get involved in the UVic community?

UVic is introducing a peer-support engagement program that will pair new students with upper-year UVic students. The senior students will help you transition to the university and learn how to navigate academic life. You'll have opportunities to engage in an active online student community, with access to social platforms that enable you to interact with other students socially and academically.

For more information, contact us at .