Duplicate and mutually exclusive courses

This information will help you if you’ve received a courtesy notice from us, or if you need to know what it means to have a duplicate or mutually exclusive course.

Duplicate courses

A duplicate course is one that you have previously received credit for, except where the course description explicitly states that it may be taken more than once for credit, for example, certain special-topics courses.

You will not receive credit for a duplicate course; however, the grade received will be used in calculating your grade point average (GPA).

Mutually exclusive courses

A course could be mutually exclusive for a number of reasons:

  • It might have a different course number, but the content is considered too similar to a course you’ve registered in, or already received credit for.
  • It could have been taken in an inappropriate sequence.

Example

CSC 105 is considered “mutually exclusive” with all the courses listed in the calendar course note. This means that CSC 105 will not be awarded credit if it’s taken either at the same time as, or after, any of the other courses.

CSC 105 Computers and Information Processing
Not open for credit to students registered in or with credit in CSC 106, CSC 110, CSC 111, CSC 212, HINF 130, HINF 171, HINF 172.

You will not receive credit for a mutually exclusive course; however, the grade received will be used in calculating your GPA.

Possible reasons to complete a duplicate or mutually exclusive course

You might need to take a duplicate or mutually exclusive course; here are some of the reasons why:

  • You’re retaking a course to satisfy a minimum grade requirement and you’re aware that you won’t receive credit a second time.
  • Even though the course is mutually exclusive, it’s required for your intended program of study.

How to respond to a duplicate or mutually exclusive course notice

If you’ve received a courtesy notice from us about mutually exclusive courses, here’s what you can do about it.

1. Check your current credit on your administrative transcript

All your courses, as well as transferred courses, are listed on your administrative transcript, which you access using UVic’s My page portal.

2. Review the Academic Calendar

  • Go to the Academic Calendar and find your course(s).
  • The notes section of the calendar description indicates which course(s) it is mutually exclusive with (if any). Make sure you review the calendar that matches the term in which the course is offered.

Optional, if you need more help

If you’re not sure that you need to remain registered in the course(s), then please contact your advising office. An academic adviser is the first point of contact to help you with academic requirements and your degree completion.

Common questions

Will this affect my funding or government student loan status?

Possibly. For government student loan purposes, and for many other types of funding (e.g., scholarships), courses identified as duplicate or mutually exclusive may not be included in the confirmed registration total.

If your registration drops below 4.5 units per term of confirmed courses (excluding wait-listed courses) you may not qualify for government student loans. If you have questions regarding your government student loan status or other funding, contact UVic Student Awards and Financial Aid (SAFA).

I’m repeating a course to get a better grade. What should I do?

If you need to improve your grade to meet a minimum grade requirement, you should remain in the course. Although you won’t get credit, the grade can be used to meet program requirements and will also count towards your GPA. Note that the grade for the original course will remain on your record.

If you’re not sure that you need to repeat the course, check your program requirements or talk with your Academic Adviser.

I don’t remember receiving credit for a course before. How can I check?

All the courses you’ve received credit for at UVic (including any transferred courses) are shown on your administrative transcript (note that transfer credit is hidden by default).

How do I know a course is mutually exclusive?

Check the course description in the Academic Calendar. Make sure you use the calendar that matches the term in which the course is offered.

Do I need to take a course if it’s been identified as mutually exclusive?

You might need the course to meet a program requirement. If you’re not sure, please contact your program’s Academic Advising office.

What happens if I remain registered in a duplicate course?

If you stay registered in a duplicate course, it will appear on your administrative transcript as “Duplicate,” or on your official transcript as “DUP,” but only after the term has begun. If you complete the duplicate course, your new grade will not replace the old grade. Instead, both grades will show on your record and both will be used in any GPA calculations.

What happens if I remain registered in a mutually exclusive course?

If you stay registered in a mutually exclusive course, it will appear on your administrative transcript as “Mutually Exclusive,” or on your official transcript as “M/X,” but only after the term has begun. If you complete the mutually exclusive course, your new grade will not replace the old grade. Instead, both grades will show on your record and both will be used in any GPA calculations.

I still don’t understand why my course is Duplicate or Mutually Exclusive. Who should I ask?

If you’ve checked your administrative transcript, including any transfer credit, and checked the calendar description but you can’t see why a course has been identified as duplicate or mutually exclusive, please contact the Records Officer for your faculty of study:

Education, Engineering, Fine Arts, Law

Trish Birney, 250-721-8134, uro3@uvic.ca

Engineering, Law

Jeni Norris, 250-721-8120,

Fine Arts

John Hall, 250-721-8131,

Humanities, Science, Social Sciences

Karsten Provan, 250-472-5073, uro4@uvic.ca

Business, Human and Social Development

Anna Gardziejewska, 250-721-6536,

Registration support

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