Trustee elections

 

Help shape the future of your pension plan

The Pension Board of Trustees plays an important role in overseeing the long-term health and sustainability of the Combination and Money Purchase Pension Plans. Members of the Combination Pension Plan elect trustees to represent member interests on the Board.

The following explains the nomination and election process, eligibility requirements, key dates, what to expect if you wish to nominate yourself or another member to become a trustee and how to vote in the election.

Eligible members of the Combination Pension Plan will receive election details and updates by email throughout the election campaign.

Key dates

Nominations 

Nominations open  September 9, 2026

Nominations close  October 6, 2026

 

Voting 

Online voting opens  October 28, 2026

Online voting closes  November 17, 2026

 

Election results

Announcement  December 2, 2026

 

 

 

About the Pension Board

The Pension Board of Trustees governs and administers both the:

  • Combination Pension Plan (CPP)
  • Money Purchase Pension Plan (MPP)

The Board is responsible for overseeing:

  • Pension plan governance
  • Long-term financial sustainability of the plans
  • Investment oversight and performance monitoring
  • Risk management
  • Compliance with legislation and plan documents
  • Selection and oversight of service providers and consultants

The Board consists of eight trustees:

  • Four are elected by CPP members
  • Four are appointed by the UVic Board of Governors

Trustees serve staggered three-year terms to ensure continuity of experience and knowledge.

Why serve as a trustee?

Serving as a trustee is an opportunity to:

  • Represent the interests of pension plan members
  • Contribute to decisions that affect retirement security
  • Gain experience in governance, pensions and investments
  • Develop leadership and financial oversight skills
  • Work alongside experienced advisors and consultants

Trustee education and ongoing training are provided throughout the term.

Trustee time commitment

Trustees are expected to actively participate in Board activities.

Typical commitments include:

  • Six to eight Board meetings per year with each meeting approximately 3-4 hours in length
  • Meeting preparation and review of materials in advance
  • Participation on at least one Board subcommittee
  • Occasional trustee education and training sessions

Who can be nominated?

To be eligible for nomination, a candidate must:

  • Be a current or former contributor to the CPP and have funds remaining in the Plan
  • Be nominated by at least two eligible CPP members
  • Submit a completed nomination package
  • Provide a short biography and statement of interest
  • Meet all eligibility requirements contained in the Board's governing documents

The Secretary of the Pension Board reviews all nominations to confirm candidate eligibility.

Trustee term limits and restrictions

To support Board renewal and effective governance, the following restrictions apply:

  • Trustees may serve a maximum of four terms during their lifetime
  • Trustees who have served two or more consecutive terms and leave the Board must wait at least three years before becoming eligible again
  • Individuals who have worked in a position involving the administration or investment management of a UVic pension plan within the previous three years are not eligible

Current trustees whose terms expire on December 31, 2026, may seek re-election if they remain eligible.

Preferred skills and experience

The Board benefits from a diverse range of perspectives, skills and professional backgrounds.

Experience in the following areas is considered an asset:

  • Business
  • Finance and investments
  • Communications
  • Law
  • Governance and strategic planning
  • An interest in pensions and retirement security is essential

The Board values diversity of experience and encourages qualified members from all backgrounds to participate.

 

How to submit a nomination

Step 1: Complete the nomination form

Trustee nomination form 

Step 2: Obtain two nominators

The nomination form must be endorsed by two eligible members of the CPP.

Step 3: Prepare your biography

Submit a brief biography that includes:

  • Professional and volunteer experience
  • Relevant skills and qualifications
  • Reasons for seeking election

Candidate biographies are shared with voters during the election period.

Step 4: Submit your package

Completed nomination packages must be received by 4:00 p.m. on October 6, 2026. Late submissions cannot be accepted.

For questions contact the Secretary of the Pension Board at pensboard@uvic.ca or
250-721-7030.

What happens after nominations close?

Once nominations close, the Secretary to the Board will review all nominations to confirm eligibility.

  • If two or fewer eligible candidates are nominated, the candidates may be declared elected by acclamation.
  • If more than two eligible candidates are nominated, an election will be held and all eligible CPP members will have an opportunity to vote.

 

Voting in the election

If an election is required, voting will be conducted online using the Simply Voting platform.

Voting period: October 28 to November 17, 2026

Eligible members may vote for up to two candidates. Candidate biographies and voting instructions will be available through the voting platform.

Special voting accommodations

Members who are unable to participate in online voting may be eligible for special voting accommodations. To request accommodations, contact Pension Services at pensadmin@uvic.ca or 250-721-7030.

Important accommodation deadlines

  • Request deadline: October 24, 2026
  • Ballot return deadline: November 10, 2026

 

NetLink ID requirements

Voting requires an active UVic NetLink ID. Retirees and former employees may need to reactivate their accounts before voting.

Your V number is required for the reactivation process. You can find your V number on your annual statements.

To reactivate your NetLink ID

Visit https://www.uvic.ca/netlink/recover

When reactivating your NetLink ID, you’ll have the option to receive a confirmation code by text or email using the non-UVic contact information you have on your personal and account profile through UVic’s online tools.

If you do not know your V number, contact Pension Services at pensadmin@uvic.ca or
250-721-7030.

Important deadline

  • Reactivate or create your NetLink ID by November 10, 2026

Need help accessing your account?

If you do not have a personal email address or mobile phone number on file, or if you experience problems accessing your account, help is available through UVic IT Support.

IT Support | itsupport@uvic.ca | 250-721-7687 | Toll-free: 1-844-721-7687

If you have never had a NetLink ID or need assistance obtaining a V number, contact Pension Services at pensadmin@uvic.ca or 250-721-7030.

 

Election results

Election results will be certified by the Pension Board of Trustees and announced in early December 2026 by email and on our website.