Band-funded students
Tuition
Band-funded students must obtain Third party billing information and a third party billing form to be completed by your Band office.
Email: tuition7@uvic.ca
Or mail to:
Tuition Fees
University of Victoria
PO Box 3040 STN CSC
Victoria BC V8W 3N7
Please ensure that the forms are sent before the following tuition deadlines:
- September 30 (fall session)
- January 31 (winter session)
- May 31 (summer session)
Once UVic has received the authorization form, students will be assigned a vendor number, which should be included on all payments and correspondence with the university.
All bills will be in Canadian funds ($CDN). Payments received in $US funds will be converted at the rate in effect on the day of receipt.
If payment isn’t received, a notice of non-payment will be sent to the student and a hold placed on their record that prevents transcript release and registration. After 90 days of non-payment, your contract may be cancelled at the university’s discretion and the student will be billed for any unpaid amounts.
If at any time we are notified that a payment will not be paid a portion of a bill, the student will be charged and a hold placed immediately on their record.
Pay your fees on time:
- make sure that an authorization form is received before your first fee deadline.
- don’t delay paying your fees in anticipation of a third party sponsorship. Any late payment fees which accrue prior to the authorization of a contract will not be cancelled.
- make sure you maintain a current email address through Online tools to ensure you receive bills in a timely manner.
If you have prepaid your account and the sponsor payment results in a credit balance, then you can request a refund from Tuition Services.
Books & supplies
The sponsor must complete the Sponsorship Funding Application and submit to the Bookstore; attention: Graham McFarlane.
Phone: 250.472.4592
Fax: 250.721.8553
Email: bookacct@uvic.ca
The information required includes:
• your name and student number
• the amount of money you’re entitled to
• an expiry date for the sponsorship (i.e.,…each term)
• any purchasing limitations (i.e.,…textbooks only)
Please note that UVic's accounting service is not responsible for:
- what the student is being sponsored for (i.e. textbooks only, textbooks and school supplies)
- the dollar amount the student is sponsored for
- the number of semesters the student is sponsored, and whether the dollar amount specified is per semester or per academic year
Sponsors may either choose to fill out a sponsorship form or write a letter including the above information on official Band letterhead. A new sponsorship form or letter will need to be sent each September.
Housing
On-Campus Housing (Residence Services)
Students whose residence fees are paid by their Band must provide a completed Third-party Authorization Form from their Band Office.
Submission of the Authorization form indicates that the student consents to the disclosure of their residence room and rate information to the Band and authorizes Residence Services to share this informaion directly with the Band for payment purposes.
Please submit the completed form to Residence Accounting either by email to resacct@uvic.ca or by mail to:
UVic Residence Office, University of Victoria, PO Box 2100 STN CSC, Victoria, BC, V8W 3A4
Authorization Form Deadlines
To ensure your residence placement is confirmed, the Authorization Form must be received by the following dates:
- August 1 - Term 1 (Winter Session and Fall only, September - December)
- November 15 - Term 2 (Winter Session, January - April) and Spring Only (January - April)
- April 15 - Summer Session (May - August)
Once UVic Residence Services receives the completed authorization form, we will issue a residence invoice including an invoice number to the student and to the Band, which should be included on all payments and correspondences with the university. Band-funded students who have sent in an approved Third-party Authorization Form will receive a payment deadline extension.
If the Third-party Authorization Form is not received by the deadline, the student will receive a "Pendig room cancellation" email. If there is no response from the student, the university reserves the right to cancel the room.
Paying Your Residence Fees
To avoid delays or cancellation, please keep the following in mind:
- Make sure that the Third-Party Authorization Form is received before your first fee deadline.
- Review Residence Services' Accepted Payment Methods
- Residence fees may be paid in full or in installments at any time before the deadline.
- If the Band office confirms that only part of the residence charges will be covered, the student is responsible for paying any remaining balance by standard payment deadlines.
- Late payments may result in the cancellation of your room assignment.
- Keep your email address up to date in Online Tools to ensure you receive payment reminders in a timely manner.
Contact Information
- For residence accounting or payment questions: resacct@uvic.ca | 250-472-4712
- For on-campus housing or room offer status questions: resadmin@uvic.ca | 250-472-4534
Health & dental
Students with a status card can permanently opt out of the extended health and dental charges by taking their status card to the Office of the Registrar and Enrollment Management.
The deadline to opt out of the extended health and dental charges is September 30 for the fall term and January 31 for the winter term. Most sponsored students are required, by their sponsor, to opt out of the health and dental fees. Students who do not opt out will be responsible for paying these fees.
Students who already have extended health and dental coverage, but do not have a status card, can opt out of the health and dental fees online through the website.
The opt out period is August 22 to September 22 for the fall term and December 22 to January 22 for the winter term. Students who opt out through the website are required to opt out annually.