Advising and student resources

UVic's academic advisors are here to help you navigate and schedule your degree program. The BSEng advisor deals with requests from 2nd, 3rd and 4th year students in the Software Engineering Program as well as requests related to software engineering courses. Requests from 1st year students are submitted to the admissions/advising officer in the Engineering Undergraduate Office (EUO). The advisors also assist students with course registration and degree evaluations.

When dealing with a student request, the advisor ensures that all relevant documentation (i.e., student transcripts, status, emails, course syllabus, etc.) are in place and then discusses the matter with the relevant program director who approves the request. Additional assistance may be provided by the ECE or CSC administrative officers and advisors as necessary.

Here are some common requests that the BSEng academic advisor deals with. Under normal circumstances, these requests can take up to two weeks.

If a request needs to be considered by the Student Programs Committee (SPC), please allow at least three weeks for the request to be tabled in the committee agenda. The SPC meets on the first week of each month. Requests made after the committee agenda had already been tabled are deferred to the next committee meeting the following month. The following requests are under the purview of the SPC:

  • Leave of absence
  • Taking complimentary studies courses not on the approved list
  • Taking natural science courses not on the approved list
  • Degree extension

Prerequisite waiver requests

Prerequisite waiver requests must be accompanied by academic justification of the request. Prerequisites will normally be enforced unless a student has a GPA ≥ 6 (B+) and can document familiarity with the material. Student opinion about their knowledge is not considered documented familiarity. Scheduling convenience will not be considered a valid argument. Prerequisite waiver requests that are subject to the completion of a supplemental exam will not be accepted.

Request for transfer credit for courses taken outside UVic

Transfer credit requests are made to the Engineering Undergraduate Office (EUO) and evaluated by the department that offers the course (e.g., ECE, CSC). Once evaluated, recommendations are made to the EUO. Credits are awarded on an individual basis in accordance with the faculty policy for course or work credits in bachelor of engineering degree programs dated October 12, 1999. Normally, credit requests for courses from accredited programs offering similar courses, completed within the last three years with grade B (or equivalent), or better, will be granted. Normally, credits for courses taken at non-accredited programs will not be granted.

Requests to take courses from an outside institution

Transfer credit requests for courses are made to the department that offers the course (e.g., ECE, CSC). Students must fill out the transfer credit referral form and submit it to their advisor. A detailed course outline and syllabus must accompany the form for credit evaluation. Only courses from an accredited Canadian engineering program will be considered. If evaluation is successful, a recommendation is forwarded to the EUO who will issue a letter of permission. The letter of permission allows the student to take the course at the outside institution. Upon completion of the course, the student has to request the outside institution to forward the course transcript to UVic so the credit can be added to the student's program.
Dr. Stephen W. Neville
Program Director
Cassandra Petrachenko
Program Coordinator
LeAnne Golinsky
Admissions/Advising Officer
Responsible for questions about admissions and transfers, and for 1st year course and scheduling needs
Office: EOW 211
Belinda de Jong
Academic Advisor
Responsible for 2nd, 3rd & 4th year BSEng course and scheduling needs
Office: EOW 207
Ahmad Salman
Co-op Coordinator
Co-op coordinator for student numbers that end in 1 to 4
Office: ECS 226
Imen Bourguiba
Co-op Coordinator
Co-op coordinator for student numbers that end in 5 to 9
Office: ECS 218
Lynn Palmer
Programmer Analyst
Manages UVic's SENG lab infrastructure