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Provisioning of email accounts for employees

All UVic employees are eligible for a Microsoft Exchange email account. You can access your email account from any computer with an Internet connection by visiting

All new UVic employees automatically receive an Exchange account when you register for a NetLink ID. If you are an existing faculty or staff member and would like to request an Exchange account, contact your Desktop Support Services personnel or the Computer Help Desk.

Status Exchange email account NetLink ID account
Future employee Active Eligible, active
Current employee Active Eligible, active
Recent employee Active Eligible, active
Former employee Disabled (see notes*) Eligible, active (see notes*)
Retiree Active Active

*A former employee's email account will be disabled 365 days after his/her employment terminates. After 340 days, you are notified that your Exchange account will be disabled in 25 days. Another  notification will be sent 15 days later warning that your Exchange mailbox will be disabled in 10 days. If you return to work within this one-year period, Exchange access will be fully re-enabled.  Please note that some departments have different policies for Exchange email upon employment termination; contact your department for details.

Employees that apply for formal retirement from UVic will be manually granted Exchange privileges and can keep their Exchange account indefinitely. Retiree roles are granted through HR.

Former employees retain their NetLink IDs indefinitely and will have access to My page.