Access and review your CAPP report

Now that you've declared your program, you need to regularly check in with your CAPP report to make sure that you are on track. We recommend that you look at your report each term so that you can track progress and adjust your registration and planning as necessary.

So how does a CAPP report work?

Accessing your CAPP report

Once you've declared your program and have been advised that your record has been updated, you can access your degree evaluation (CAPP report) online.  Log on to your Online tools, select Grades & Records, and then Degree Evaluation.   

Interpreting your CAPP report

The CAPP report is a complex document, but once you become comfortable reading it, you will find that it is the best way to keep track of your progress throughout your degree. If you need help at any time, you can always talk to us in the Advising Centre—we are happy to assist you.  

How to Read an Undergraduate CAPP report

Calculating remaining electives

Electives are courses that are not specifically required by your program but that are needed to meet your minimum degree requirements (60.0 units with at least 21.0 units at the 300/400 level).  Once you've calculated all remaining required courses, you can calculate your remaining electives.

Requesting an approved adjustment

There are several reasons that you might need an adjustment to your CAPP report. These might include a transfer credit course with a grade requirement, a course that you've repeated to achieve a higher grade for a minimum requirement, or an approved substitution that you've been given permission for by an academic unit adviser. 

If you've reviewed your CAPP report and think you that it needs to be adjusted, we are happy to have an adviser review it. Please email us at with your student number and what you'd like us to look at, and an adviser will get back to you as soon as possible. Please note that we might need more information from you, so monitor your email closely in case we have questions about your record.

Frequent questions


I need help reading my CAPP report, how can Advising assist me?  

We are happy to sit down with you and review your CAPP report.  Please come to the Advising Centre or email us and we will ensure that you can meet with an adviser. If you would prefer to explore your CAPP report yourself, you can use our online resources and send questions to us by email.  We also do phone appointments, so reach out and we will find a way to help. 

I think my CAPP report has an error, can someone help me troubleshoot? 

If you think your report needs to be reviewed by an adviser, please send an email with your student number and your concern to An adviser will get back to you as soon as possible. 

I have extra courses that I want to use in the future, how do I hold them out? 

If you have not yet graduated from your degree and have extra courses that are not required by your current degree program, you can hold them out so that you can use them in a subsequent bachelor's degree. You will need to submit a "Request for Surplus Credit Allocation" form to the Advising Centre by March 15 (for Spring graduation applications) and August 15 (for Fall graduation applications), and an adviser will review your request.  

Please note: Courses can not be held out for the purpose of altering one's graduating GPA.  

Request for Surplus Credit Allocation

I'd like to repeat a course, what do I need to know? 

You should consider whether you really need to take a course again, as students often repeat courses that they do not need to.   Most departments require that you receive permission if you wish to repeat a failed course for a third time.

NOTE: Grades for courses that are repeated do not replace the original grade on your transcript.  All completed course attempts, including failed courses, will remain on the transcript and will be used in calculation of your cumulative and term GPA.  Retaking a course does not remove the first attempt from your transcript. 

If you've failed a course: If it is specifically required for your program and there are no alternate courses available (e.g., if you are doing a Mathematics major and fail Math 100), you will need to repeat the course.  If it is not specifically required (e.g., you are doing a Biology major and fail Math 100), review the alternate courses (in this case, Math 102 is an accepted alternate) and consider whether taking that course would be more appropriate.  If the course you've failed is not specifically required and is simply an elective or a course that you had taken to meet a more general requirement, you should consider whether taking a different course would be more appropriate.

If you've passed a course but received a lower grade than you want or need:  Remember that retaking a course and getting a higher grade does not replace the original grade, and you will not receive credit twice (unless the course is specifically noted as being repeatable).  Unless your low grade is in a specifically required course and thus you must retake it (e.g. ECON 203 or 204 for an Econ major), you should consider taking a different course so that you will receive credit.  

If you have questions about repeating courses, please contact an adviser.  We can help you as you make your decision. 

I'm having academic trouble.  How do I get help? 

We hope you will come and see us in Advising if you are having trouble in your courses.  We can discuss courseload, study skills and habits, and other factors that might be impacting your academic performance.  UVic has many resources in place to assist students who are having trouble in their classes, and our advisers will be able to refer you if any of these services would be of help. 

I left UVic after academic difficulty, and want to return.  What do I need to know? 

If you have been required to withdraw or have decided to voluntarily withdraw, please review Withdrawal from UVic. Students who are required to withdraw will need to meet the conditions outlined in their withdrawal letter prior to returning to UVic, and we recommend that you communicate with your records officer to assist with your return.

Your CAPP report is always up to date with your current registration. As soon as you register for or drop a course, or a grade is posted, your CAPP will reflect the new information.  The report assumes that you will successfully complete all courses that you have registered for, so if you've registered in extra courses, make sure you adjust your calculations.