Forms and guidelines

• Research Application Summary Form (RASF): Please use the Research Administration Information System (RAIS)
• Conflict of Interest Disclosure Form (guide and form)
• UVic SFI Disclosure Form for US Public Health Service

Budget templates and calculator

• PI Budget Work Sheet (MS Excel)
• PI Budget Work Sheet – 1 Year (MS Excel)
• PI Budget Work Sheet – 2 Years (MS Excel)
• PI Budget Work Sheet – 3 Years (MS Excel)
• Research Budget and Funding Requirements Calculator (MS Excel)

Indirect costs of research

• UVic Indirect Costs of Research Policy (FM5400)
• Policy Summary for Funders
• Exceptions Request for Funders (Application for negotiated indirect cost rate)

• Request for partial release of funds prior to human ethics approval
• Request for partial release of funds prior to animal ethics approval

• Request to transfer funds to a co-investigator

• UVic Mitacs Program Terms 
• Acknowledgement and Agreement Form

Book/creative work subvention fund

• Guidelines
• Application Form

Internal research/creative project grant (IRCPG)

• 2023 Guidelines

Scholarly conference and artistic performance travel grant 

• Guidelines
• Application Form
• UVic travel and hospitality policy (HR6500)

Research grant in lieu of salary (RGLS)

• Application Form
• Income tax folio: Scholarships, research grants and other education assistance

To conduct research involving animals, forms and guidelines may be accessed directly through the Research and teaching with animals website.

If this is your first time conducting research involving humans, we strongly suggest you read through the human research ethics page before completing any of the forms below, as the information on this page will help you assess whether or not you need to apply to the HREB and, if you are required to apply, how to do this and what policies govern research with humans. 

If you have any questions about your application, please contact ethics@uvic.ca.

BC Ethics Harmonization - Research Ethics BC (REBC)

For health researchers who must obtain multiple ethical clearances from separate BC research ethics boards a streamlined, coordinated system will help eliminate duplication and reduce time while ensuring that ethics obligations are met by researchers and review boards.

Effective January 1, 2019, research ethics applications for all studies that involve UVic and at least one additional BC university ethics board or BC health authority ethics board (including Island Health), must be submitted through the Provincial Research Ethics Platform (PREP), and can no longer be submitted through UVic-RAIS.

Contact us at (250) 472-4545 or ethics@uvic.ca if you are not sure which application form applies to your study.

Guidelines

• Annotated Guidelines for completing the application for ethics review
• Guidelines for Ethics in Dual-role Research for Teachers and Other Practitioners
  For practitioner-research
• Quantitative Single Case Design Guidelines
  Recommended for all teacher/practitioners using single case research designs
• Course-based Research Guidelines  ( NEW -  Deadlines for course-based ethics applications)
  Recommended for instructors completing the application for course-based research

Post-Approval Forms

• Request for Annual Renewal - required to extend the ethics approval for recruitment and data collection. Use this form only for studies approved through paper-based system.

• Request for Modification - submit this form before implementing changes to your protocol. Use this form only for studies approved through paper-based system.

• Notice of Project Completion - submit this form once recruitment and data collection have concluded. Use this form only for studies approved through paper-based system.

Other forms

• Request to use deception form - for research involving the use of limited or partial disclosure in the consent process

Templates and samples

• Consent Form Template |  PDF

• Point-form Consent Form Template Word |  PDF

• Letter of Information for Implied Consent Template |  PDF |  RTF

• Consent Form Checklist |  PDF

• Confidentiality Template | PDF

• Post-doctoral fellows policy (HR 6310)
• Post-doc confirmation of space and facilities form

Appointment forms

• For grant-funded fellows: Recommendation for appointment - All other employee groups
• For externally funded fellows: Recommendation for non-remunerated appointment (Adjunct, Limited Term, Visiting Scholar, Visiting Scientist) 

For more information, please refer to the post-doctoral fellows page.