Program requirements for a PhD degree in chemistry
The PhD program requirements are given in the graduate calendar.
- Graduate Admissions and Records - general information about graduate studies at UVic, including downloadable forms and publications.
- UVic Calendar - the official guide to your program and regulations while in graduate studies at UVic.
- Registration and Timetable information.
- Tuition and Fees - see accounting services or the Calendar
- Graduate Students' Society (GSS)
- Resource Centre for Students with a Disability
- International Student Services– advising on international issues and resources for international students
- Faculty of Grad Studies forms
- Responsibilities in the Supervisory Relationship Policy
- LATHE certificate or Learning and Teaching Centre - for improving your writing and teaching skills.
At the start of each term, you and your supervisor establish a plan for the coming term, and your supervisor evaluates your progress in the previous term. This is done via the one-page Graduate Student Research Progress Evaluation form. The form and any supplementals are signed by you and your supervisor. You keep a copy and your superivisor sends a copy to the grad secretary and to your supervisory committee.
Refer to the Chemistry section of the graduate calendar for the candidacy procedure, exam format, and some background on your candidacy proposal.
The Department Candidacy Exam Guidelines give more detail on what to write.
Your Candidacy Exam committee will be your supervisory committee, plus a Chair from the CHEM Graduate Studies Committee.
Chemistry PhD committees have at least three members.
- co-supervisor/member (a faculty member in the Department of Chemistry)
- outside member (a faculty member from another department at UVic)
- Optional fourth member.
Candidacy Exam Committee
Supervisory Committee plus a volunteer chair from the Chemistry Graduate Studies Committee.
Final Oral Examining Committee
Complete rules are in the Graduate Calendar. As a quick reference:
- Supervisory Committee plus
- a chair from UVic appointed by the Faculty of Graduate Studies, plus
- an External Examiner nominated by your supervisor.
Congratulations, if you're planning to defend!
Let Sandra Baskett firstname.lastname@example.org know.
Again - please let Sandra B email@example.com know if you're planning to defend. She needs to submit the paperwork for you, and can give you advice on your particular timeline. Discuss it with your supervisor too, of course!
Generally speaking, you’ve got about 7 weeks into any term to finish writing, in order to defend that term.
Work backwards, looking at your particular term to get the exact deadlines you need to meet:
- Defense date (Two weeks before term ends to give yourself time to revise, submit, and get final documents in after defense)
- Signed Request for Oral Examination form over to Grad Studies 30 business days or about 6.5 weeks before defense date.
- Revisions/ getting your Supervisory Committee to review, give feedback, and say you're ready to defend: two weeks before they sign the "ROE." Ask your committee members how long they need to review.
- Finish writing: about 10 weeks before term end.
Other steps and forms
- Book the room: Sandra B can book videoconferencing if anyone is attending remotely. It's much better than worrying about Skype the day you defend. If you don't need videoconferencing, she can book you a regular room.
- Apply for Graduation - you have to apply to graduate. It's a non-refundable fee and you can't change terms, so check the deadline and perhaps wait until your defense is a sure thing.
- Thesis Withholding - discuss with your supervisor.
- Thesis Approval - A completed hardcopy of this form must go with you to your defense for your committee to sign.
Writing Help and Guides
See the Faculty of Graduate Studies thesis and dissertation page for writing groups, checklists, formatting guides, and samples.
The examination normally lasts from 1 ½ - 2 hours.
- Candidate begins with a brief (10-20 minute) summary of work
- Examining committee asks two rounds of questions:
- External Examiner begins each round,
- Committee member(s) from outside the academic unit goes next, then
- Committee member(s) from the academic unit, and
- Supervisor goes last.
- If there is sufficient time, the Chair may call for questions from other members of the Faculty of Graduate Studies.
- If there is sufficient time, the Chair may call for questions from the audience.
Conflict resolution for graduate students, or whom to seek out if you have a problem.
Know that you can confidentially speak to anyone here:
- Chemistry graduate student representative Paul Gray
- Grad secretary Sandra Baskett
- Your supervisor
- Graduate Adviser Robin Hicks
- Chair Neil Burford
- Faculty of Graduate Studies - their office is in UVC A207. Reception there can direct you to the right person or book appointments with an Associate Dean.
- Omsbudsperson Martine Conway
- Health services
- Counselling Services