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Email and calendar

Email and calendar

Email and calendaring for faculty and staff

Create a rule: Outlook Web App

You can use Outlook Web App to set inbox rules. Some examples include automatic categorization, moving messages into specific folders, and filtering messages from unwanted sources. To set an inbox rule, follow these instructions:

Note: any inbox rules set-up through OWA will be applied to your entire Exchange account and may conflict with any local rules configured in a desktop mail client. 

 

  1. Navigate to https://mail.uvic.ca and sign in using your NetlinkID.

  2. Click on the gear icon located at the top-right side of the page and choose Set automatic replies

    2. Click on the gear icon located at the top-right side of the page and choose Set automatic replies

  3. Under Options, select organize email and click inbox rules

  4. Click the plus icon and choose Create a new rule for arriving messages…

    4. Click the plus icon and choose Create a new rule for arriving messages…
  5. Enter a name and select the When the message arrives, and option you want to apply to this rule.

    5. Enter a name and select the When the message arrives, and option you want to apply to this rule.

    • If you choose options related to specific contacts, the Contacts panel will open. Use the Select people… button to find the contact/group from the list and click the plus icon to add the contact/group. You can add as many contacts/groups as you wish. Once you are done, hit the ok button.


    • If you choose options related to words/phrases, the Specify words and phrases panel will open. Any words/phrases you enter will be added to the rule filter. You can add as many words/phrases as you wish. Once you are done, hit the ok button.

  6. Select your Do the following option. (ie. Move the message to a particular folder, delete the message, etc.)

    6. Select your Do the following option. (ie. Move the message to a particular folder, delete the message, etc.)

    • If you choose options that move messages to a particular folder, click Select one… and choose the corresponding folder to wish to move the message to, then click ok.

    • If you wish to categorize the message, click Select one… and choose the category you wish to apply to the message to, then click ok.

    • If you wish to redirect the message to a certain contact/group, the Contacts panel will open. Use the Select people… button to find the contact/group from the list and click the plus icon to add the contact/group. You can add as many contacts/groups as you wish. Once you are done, hit the ok button.

    • If you wish to send a text message to a phone number, click Select one… and choose your country and mobile operator, then click next. NOTE: not all service providers support this function. A verification code will be sent to your cellphone, where you can enter the passcode and click finish to complete the process.

  7. Once you have set up your rule options, click the save button.