University Systems help centre

Respond to a meeting request: Outlook 2011 for Mac

When invited to a meeting through Outlook 2011, there are three actions that you can take: Accept, Decline, and Tentative. Until you act on the meeting invite, Outlook automatically sets your reply to Tentative. The date and time of the meeting will also be marked as Tentative in your calendar.

  1. When you open a meeting request, you will see a window very similar to an email message with additional buttons: Accept, Tentative, and Decline. You will also see a copy of your calendar on the right-side pane to let you know if you have any schedule conflicts.

    You don't have to act on a meeting request right away; however, if you delete a meeting request, it will decline the meeting automatically.

  2. You have three response options to a meeting request: you can Accept, mark it as Tentative, or Decline the request. Each of these options has additional options:

    • Respond With Comments: a new window will open for you to type in your comments in the message body (see image, below). Click Send to send your response to the meeting organizer.
    • Respond Without Comments: you will notify the meeting organizer that you are attending. The meeting request window will close immediately.
    • Do Not Send a Response: if you select this, the meeting organizer won't know if you are attending or not. The meeting request window will close immediately.

  3. After you respond to a meeting request, it will be moved from your Inbox to your Deleted Items folder.