University Systems help centre

Activate Out of Office Assistant: Outlook 2011 for Mac

When you are away from your computer and are not checking emails, you can setup Outlook's Out of Office Assistant to send an automated response to some or all of the people who send you emails. You can deactivate the Out of Office Assistant when you begin checking emails again.

  1. At the bottom of the Outlook navigation pane, click Mail. (Note: If you have multiple Exchange accounts, you must turn on the Out of Office Assistant for each account separately. Click on any folder in the desired account to choose that account before continuing to the next step.)



  2. On the Tools tab, click Out of Office.



  3. In the Out of Office Assistant dialogue box, click to change the selection to Send Out of Office messages.



  4. In the Reply to messages with box, type the text that you want to include in your automated reply.



  5. You can choose to send automated replies only during a specific time range by clicking the box beside I am out of the office between and specifying a start and end date and time. If you don't see these options, click the triangle next to More Options to expand the window.



  6. You can choose whether or not you want to send a message to anyone outside of your company. Note that outside my company refers to anyone not using Exchange email at UVic, such as students or anyone without a @uvic.ca email address. You can also choose to limit replies to email addresses in your Address Book only. Select your desired options and type your message in the space provided.



  7. Click OK to activate your Out of Office message.