University Systems help centre

Open a shared calendar: Outlook 2010 and 2013

In order to open a shared calendar, you must first be given the appropriate access. Please see Share calendar: Office 2010 and 2013 for more information. If you have received a Sharing Invitation from another Outlook user, there are two ways to open the calendar:

  1. In the Outlook calendar view, click Open Calendar, then Open Shared Calendar.

    Open shared calendar

  2. Type the name or click on Name to access the Global Address List. Click OK when you are finished.

    Open shared calendar

  3. Alternatively, on the File menu, select Open and then click on Other User's Folder.

    Open shared calendar

  4. Enter the person's name or click on Name to access the Global Address List. Select Calendar as the Folder Type. Click OK when you are finished.

    Open shared calendar

  5. The shared calendar you have opened is now visible and appears under Shared Calendars in the Outlook task pane. To close the shared calendar, click the check box beside it to deselect it.

    Open shared calendar