University Systems help centre

Filter invitation responses: Outlook 2010 and 2013

When you initiate meeting requests, will receive many accepted meeting invitation responses that can clutter your mailbox. To filter these incoming responses, you can create a rule that will automatically move them to a specified folder.

  1. Click on the File tab and select Manage Rules and Alerts.


  2. In the Rules and Alerts dialog box click on New Rule.... This will open the Rules Wizard dialog box.


  3. Select Apply rule on messages I receive and click Next.


  4. Under Step 1: Select condition(s), scroll down and select uses the form name form.


  5. Under Step 2: Edit the rule description, click on the link labeled form name. This opens the Choose Forms dialog box.
  6. In the drop-down menu at the top, select Application Forms. Click on Accept Meeting Response and click the Add button to add this form to the Selected Forms area. Click Close.


  7. This will return you to the Rules Wizard. You will see that the rule description has changed. Click Next.
  8. Select move it to the specified folder. In Step 2: Edit the rule description box, click on the link labeled specified. This opens the Rules and Alerts dialog box.

    Share Calendar Outlook 2010
  9. Select an existing folder and click OK. If you'd like to create a new folder, click New and give the folder a name, such as Accepted Meetings. Select the folder, click OK and then Next.


  10. At this point, you can choose any exceptions to this rule you wish to include. Otherwise, click Next.


  11. Type a name for the new rule or keep the default name provided and click Finish.
  12. You will see that the rule has been created and has been turned on. Click OK close the Rules and Alerts dialog box.