University Systems help centre

Create a distribution list: Outlook 2011 for Mac

If you often send messages to the same group of people, it may be beneficial to create a group that can be used as a distribution list.

  1. Open Outlook 2011. At the bottom of the navigation pane, click Contacts.

  2. On the Home tab, click Contact Group.
  3. Type the name of your new distribution list where it says Untitled Group. Note: Do NOT select "Use BBC to hide member information." If you want to keep the email list private, add the distribution list to the BCC line when sending an email.
  4. Add the names of contacts that you would like included in this list. Type the Name and Email Address in the fields provided, either manually or by using the Global Address List.

  5. When you are finished adding names, click the Save & Close button. You will be returned to your Contacts window.
  6. The group appears in your Outlook contacts, and you can send messages to the group exactly as you would to one person.