Role-based email

Email and calendaringEmail and calendar

Role-based emails are addresses that are used to represent a role or group, such as a department chair, department or program. These addresses are ideal if you want:

  • To manage emails and calendars using individuals with shared-access or in a group environment. An example shared email address may look like: department.name@uvic.ca.
  • To manage an email address that will allow individual users or group-members to change over time. 
  • Each eligible group member to have access to the email inbox and calendar using their primary NetLink ID.

A role-based email is not able to login to other UVic services such as FAST, Banner, wireless networks, computer labs, or SharePoint.  It can only be used for email and calendaring.

Each role-based email is an Exchange email and calendaring account and can be used and accessed using the methods available to email and calendaring for faculty and staff.

All computing usage at UVic, including role-based email, are subject to UVic policies including IM7200 and IM7800. Review the Terms of Service for further details.

  • Service expiry and renewal: Your role-based email will be active for a maximum of two years. You will receive email notifications near the end of the subscription period prompting you to renew your role-based email.

Who can use this service?

  • Departments
  • Faculty
  • Staff
  • Researchers

How do I access this service?

Online Services allows you to view, sign up for and renew your available services, including Role-Based Email.

Create and manage your role-based email

Role-based email are accessed using the same methods available to email and calendaring for faculty and staff. Note that the username and passphrase required to access a role-based email is your own primary NetLink ID and passphrase.

What is the cost for this service?

This service is provided free of charge.

When is this service available?

This service is available 24 hours a day, 7 days a week, except during scheduled and unscheduled maintenance. You can be informed of service interruptions by subscribing to Informed.

How do I get help with this service?

For assistance with this service, please contact the Computer Help Desk:

Email:
Telephone: 250-721-7687
In person: Locations & hours

If your department has Desktop Support Services, contact your departmental personnel.