Microsoft 365

Computers and softwareComputers and software

Microsoft 365 is a cloud-based service that combines Microsoft Office apps such as Word, Excel, and PowerPoint with cloud services like OneDrive, Microsoft Teams, and SharePoint Online. Microsoft 365 enables UVic faculty, staff, and students to create, share, and collaborate securely on any device.

Our Microsoft 365 environment is always improving. UVic currently has access to:

  • Microsoft 365 Office (web and desktop versions)
  • Teams
  • Sharepoint Online
  • OneDrive
  • Power Automate
  • Power Apps
  • Power BI Pro (employees only)
  • M365 Email (students only)

We announce upcoming features on our Microsoft 365 blog.

Who can use this service?

Microsoft 365 is available to:

  • Faculty
  • Staff
  • Students
  • Emeritus* web apps only
  • Affiliates* web apps only

*Web apps only means you can't install Microsoft 365 Office on your computer, but have full access to the web browser versions of all your favourite Office applications.

How do I access this service?

As of April 2023 all current UVic students, faculty, and staff now have a Microsoft 365 account — no additional sign up necessary!

For people new to UVic, here's how you get your Microsoft 365 account:

  • Students: no sign up needed! Your M365 account is created when you register for courses.
  • Employees: no sign up needed! Your M365 account is created on your job start date.
  • Emeritus: no sign up needed! Your M365 account remains active when you become emeritus.
  • Affiliates: Login to Online Services with your UVic NetLink ID to sign up. It may take up to 48 hours for all Microsoft Teams features to populate on your account.

Staff and faculty: You will receive a default A1 license when your account is created. This means you can only use web apps unless you upgrade your license. The upgrade to use Microsoft 365 Office desktop apps is free. Just login to Online Services to upgrade your M365 license by choosing the Manage button under the Microsoft 365 service.

Once you have your account, you can login to the Microsoft 365 portal with your email address and passphrase.

How do I request a Team or SharePoint Online site?

UVic employees can request a Microsoft Team or SharePoint Online site for collaboration, communication, and information sharing.

How to request a Microsoft Team

How to request a SharePoint Online site

Teams are automatically provisioned for every CRN course. Instructors will be able to access their course teams by launching the Teams application or by logging into


How do I submit a M365 feature request?

Microsoft 365 supports a wide variety of add-ins and apps for all Microsoft cloud services. There are also built-in M365 features that haven't been enabled for the UVic community’s Microsoft 365 accounts.

If you're interested in using an add-in or app that isn't currently available the UVic M365 environment, you can now submit feature requests for review.

Submit a Microsoft 365 feature request

What is the cost of this service?

The Microsoft 365 service is free of charge for active faculty, students, staff, emeritus, and affiliates.

Department offices can pay to upgrade an affiliate's Microsoft 365 license if they require desktop versions of MIcrosoft 365 Office applications or access to Power BI Pro.

When is this service available?

This service is available 24 hours a day, 7 days a week.

How do I get help with this service?

For assistance with this service, please contact the Computer Help Desk:

Telephone: 250-721-7687
In person: Locations & hours

If your department has Desktop Support Services, contact your departmental personnel via the Computer Help Desk.