Documentation requirements

After you’re accepted to the university and if you’re planning on requesting academic accommodations or services from us, you’ll need to provide documentation.

If you’ve had academic accommodations before at your high school or college, you may find that your new accommodations are different.   

Note: UVic does not assume responsibility for identifying or diagnosing your disability, and does not provide funding for this purpose.


General letter to parents and guardians

What do I need to provide?

You need to provide medical or psychological documentation from an appropriate medical professional with specific expertise in the area of your diagnosis.

Submit to our office through the online pre-intake

Some guidelines for all medical/psychological documentation

Your documentation should have:
  • the professional’s name, title, phone number and address, official stamp or letterhead and signature
  • the date of the assessment. Documentation should be current (produced within 3 the last years).  An exception to the 3 year requirement may be Learning Disability Assessments.
  • a statement of the nature of the disability including any impacts of medication
  • an explanation of the functional impact of the disability on your education
  • recommendations for specific accommodation that will assist in the pursuit of a post-secondary education, linking the accommodation to the impact of the disability

Who can diagnose/prepare medical documentation?

The following professionals can diagnose and provide medical documentation as recognized by the Ministry of Advanced Education and the University of Victoria:

  • Physical or mobility: a physician
  • Visual impairment: an ophthalmologist, optometrist or orthoptist
  • Hard of hearing or Deaf: a certified audiologist
  • Neurological: a neurologist, neuropsychologist, psychiatrist or physician
  • Psychiatric/mental health condition: a clinical psychologist, psychiatrist, or physician with expertise in that area
  • Learning disability: a registered clinical psychologist or certified school psychologist

Diagnosis of a disability does not guarantee academic accommodations

Academic accommodations are typically provided for students with documentation that outlines current barriers to tasks/activities that are severe enough to interfere with one's ability to participate in post-secondary level studies.

Confidentiality

We need your permission to share information about accommodations with your instructors. 

When you register with CAL, provide your medical documentation and allow us to communicate with your instructors about your accommodations, your privacy is protected by the BC Freedom of Information and Protection of Privacy Act and the university’s Protection of Privacy policy (GV0235).

Do I have to disclose my disability to Admissions when applying to UVic

No.

You only need to disclose your disability when applying to the university if you are applying under the special access category.

*Important info about medical docs for applying for Permanent Disability Grants

Go to our documentation for grant funding page for specifics.