Common scholarship questions

Yes, if you are starting a course or are in the middle of the course we ask that you accurately predict your mark. If you do not self-report before March 15th you will not be considered for scholarships based on admission average at a later date.

Please note, we will be reviewing your final marks in August before finalizing your scholarship. It is at this time adjustments may be made to your scholarship offer based on final marks. 

We will be reviewing all final marks in August before issuing scholarship funds. Please note, it is at this time that your scholarship may be upgraded, adjusted or withdrawn based on your final marks. If your final admission average falls below the minimum admission average required for the winter session in which you are entering UVic you will not be eligible for any entrance scholarships offered. UVic does not round up percentages.

Note: As early scholarship offers are based on self-reported marks, students need to maintain their self-reported marks to receive their original scholarship offer based on finals.

Yes, if your scholarship has been withdrawn or adjusted and you have extenuating circumstances you are encouraged to submit an appeal. Appeals should be accompanied by supporting documentation (for example, a letter from a doctor or school counsellor).

Students will receive an email containing appeal information and the deadline for submission in early August.  Please email your appeal letter and supporting documentation to the Entrance Scholarship Officer at awards2@uvic.ca.

Note: Appeals must come from the student, unless the student is unable due to medical circumstances. 

Yes, to receive the full value of your scholarship you must be enrolled in a minimum of 12.0 graded units at the University of Victoria in the winter session (September - April). Waitlisted courses and transfer credit are not included. If you drop below 12.0 graded units in the winter session, your scholarship will be withdrawn.

Exceptions:

Students entering UVic in Term 2 (January to April) of the winter session or entering in the summer session (May to August) must register and maintain enrollment in a minimum of 6.0 graded units at the University of Victoria to remain eligible for UVic scholarships.

Students who are transferring into UVic and require a co-op work-term in Term 2 (January to April) must register and maintain enrollment in a minimum of 6.0 graded units in Term 1 (September to April) to remain eligible for UVic scholarships. Please contact the Entrance Scholarship Officer if you will be on a co-op work-term in Term 2.

Students who are registered with the Centre for Accessible Learning (CAL) are eligible for a reduced course load of a minimum of 6.0 graded units at the University of Victoria over the winter session (September to April). Students are required to have a letter from CAL confirming they are registered with that office.

Yes, in some cases you can still be eligible for your entrance scholarship if you are enrolled in fewer than 12.0 graded units.

• You will need to write a letter to the Senate Committee on Awards regarding why you are enrolled in a reduced course load or, in some cases, why you are requesting a semester off. A request for a reduced course load due to medical reasons will require documentation from a medical professional, and a request for a semester off to volunteer will require an outline of the program.
• Students with a disability must be registered with the Centre for Accessible Learning and must identify themselves to the Entrance Scholarship Officer or Scholarship Assistant at the contact information below.

Students can view the status of their application through their UVic Online tools.

Please allow up to three business days for us to manually enter your documents into our system.

1. Sign into your UVic Online tools using your NetLink ID
2. Select "Awards and financial aid" under "Finances"
3. Select "View the status of your awards"
4. Enter the Aid Year and Aid Period

Your award status will have one of the these three statuses:

• Applied: An application has been received
• In-Process: Processing of the application has begun
• Not Awarded: Application for this award was not successful

This site will also let you know if there are any additional requirements for the scholarships you have applied for. If you click on the link "Additional Requirements" it will bring up what is needed for that particular scholarship and where to send the documents.

Note: if it does not say "additional requirements" nothing more is needed.

Yes, you will need to apply to Undergraduate Admissions for a deferral of your admission to UVic.

Students can apply to defer their admission and scholarship for up to one year from Undergraduate Admissions. If the deferral request is granted by Undergraduate Admissions your scholarship will automatically be deferred, provided we have reviewed final marks and the student is still in range of the scholarship offered.

Please contact the Entrance Scholarship Officer if you are requesting a deferral and we will make note on your scholarship account.

If a student's deferral request is not granted, the student can re-apply for an entrance scholarship in the following academic year as a secondary school graduate, providing the student did not attend another post-secondary institution in the gap year. Please see the guidelines on applying for entrance scholarships as a secondary school graduate.

Note:if you re-apply for an entrance scholarship, you are not guaranteed the same value of scholarship the next year.