Withdrawal from UVic

A student may be suspended or required to withdraw from the University at any time for failure to abide by the University's regulations.

For the regulations of individual faculties concerning mandatory withdrawal, refer to the Calendar entry for the faculty.

Withdrawal for unsatisfactory progress

Undergraduate students who have been placed on probation and whose progress is considered unsatisfactory may be required by their faculty to withdraw from the University for the remainder of the session.

Students required to withdraw for unsatisfactory progress will be notified by Undergraduate Records.

A sessional grade point average and academic standing are assigned at the end of the session and are based on final grades awarded (including N grades) in the session or term attended. Please see the calendar entry Sessional Grade Point Average and Academic Standing for information regarding minimum sessional grade point average standards.

Students may ask the Senate Committee on Admission, Reregistration and Transfer for a review by lodging a written appeal. Students must obtain clearance from the university, to the satisfaction of Undergraduate Records, before being recommended, where applicable, for a fee refund.

Voluntary withdrawal

An undergraduate student who after registration decides to withdraw from the University should drop their courses online and notify Undergraduate Records. Students who are unable to withdraw in person must do so by email or by letter addressed to Undergraduate Records.

Students are encouraged to:

  • Visit Counselling Services to discuss the decision
  • Speak with an Academic Adviser to discuss academic status and prospects
  • Students in the Faculty of Law should email the
  • Graduate students wishing to withdraw must apply in writing to the Dean of Graduate Studies

If your academic courses are affected by illness, accident or family affliction, you may wish to request an academic concession.

Contact Undergraduate Records for more information

Group/Position Name Telephone Office E-mail
General Inquiries 250-721-8121 UVC A115 studentsupport@uvic.ca
Director, Undergraduate Records & Graduation Services John Hall 250-721-8131 UVC A125 dirreco@uvic.ca

Humanities, Science, Social Sciences

Records Officer, Science John Hall 250-721-8131 UVC A125 dirreco@uvic.ca
Records Officer, Humanities Karsten Provan 250-472-5073 UVC A123 uro4@uvic.ca
Records Officer, Social Sciences Kelly McBeath 250-472-4625 UVC A129 uro2@uvic.ca
Records Clerk - last name A-G Sara Medgyesi 250-721-8137 trifac1@uvic.ca
Records Clerk - last name H-O Devin Stark 250-721-8139 trifac2@uvic.ca
Records Clerk - last name P-Z Chriss Jones 250-853-3588 trifac3@uvic.ca

Education

Records Officer Trish Birney 250-721-8134 UVC A131 uro3@uvic.ca
Records Clerk Alejandra De La Hoz 250-721-8138 reco3@uvic.ca

Engineering, CSC, Law

Records Officer Jeni Norris 250-721-8120 uro5@uvic.ca
Records Clerk (BEng, BSEng, Law) Alejandra De La Hoz 250-721-8138 reco3@uvic.ca
Records Clerk (CSC) Beth Rea 250-472-5568 reco1@uvic.ca

Fine Arts

Records Officer John Hall 250-721-8131 UVC A125 dirreco@uvic.ca
Records Clerk Beth Rea UVC reco1@uvic.ca

Business, Human & Social Development

Records Officer Anna Gardziejewska 250-721-6536 UVC A127 uro1@uvic.ca
Records Clerk Val Oleson 250-721-8133 records1@uvic.ca
Records Clerk (Business applications only) Beth Rea UVC reco1@uvic.ca

Graduation Services

Administrative Coordinator Kellee Strom 250-472-4623 UVC A120 kellees@uvic.ca