Withdrawal from UVic

A student may be suspended or required to withdraw from the University at any time for failure to abide by the University's regulations.

Refer to the Calendar entry for each faculty's regulations concerning mandatory withdrawal.

Withdrawal for unsatisfactory progress

Undergraduate students who have been placed on probation and whose progress is considered unsatisfactory may be required by their faculty to withdraw from the University for the remainder of the session.

A sessional grade point average and academic standing are assigned at the end of each session and are based on all final grades awarded (including N grades) iduring the session. Please see sessional Grade Point Average and academic standing for information regarding minimum sessional grade point average standards.

Students required to withdraw for unsatisfactory progress will be notified by Undergraduate Records.

Students who are required to withdraw may submit an appeal to the Senate Committee on Admission, Reregistration and Transfer.

Voluntary withdrawal

An undergraduate student who after registration decides to withdraw from the University after registering in courses, should drop their courses online and notify Undergraduate Records.

Students are encouraged to:

  • Visit Counselling Services to discuss the decision
  • Speak with an Academic Adviser to discuss academic status and prospects
  • Students in the Faculty of Law should email the
  • Graduate students wishing to withdraw must apply in writing to the Dean of Graduate Studies
  • Speak with Student Awards and Financial Aid  if you have a loan or scholarship
  • Check your tuition account for an outstanding balance

If the Academic Drop Deadline has passed and your academic courses are affected by extenuating circumstances such as illness, accident or family affliction, you may wish to request an academic concession.

More about how to resume studies

Contact Undergraduate Records for more information

Group/Position Name Telephone Office E-mail
General Inquiries 250-721-8121 UVC A115 studentsupport@uvic.ca
Director, Undergraduate Records & Graduation Services John Hall 250-721-8131 UVC A125 dirreco@uvic.ca

Humanities, Science, Social Sciences

Records Officer, Science John Hall 250-721-8131 UVC A125 dirreco@uvic.ca
Records Officer, Humanities Karsten Provan 250-472-5073 UVC A123 uro4@uvic.ca
Records Officer, Social Sciences Kelly McBeath 250-472-4625 UVC A129 uro2@uvic.ca
Records Clerk - last name A-G Sara Medgyesi 250-721-8137 trifac1@uvic.ca
Records Clerk - last name H-O Devin Stark 250-721-8139 trifac2@uvic.ca
Records Clerk - last name P-Z Chriss Jones 250-853-3588 trifac3@uvic.ca

Education

Records Officer Trish Birney 250-721-8134 UVC A131 uro3@uvic.ca
Records Clerk Alejandra De La Hoz 250-721-8138 reco3@uvic.ca

Engineering, CSC, Law

Records Officer Jeni Norris 250-721-8120 uro5@uvic.ca
Records Clerk (BEng, BSEng, Law) Alejandra De La Hoz 250-721-8138 reco3@uvic.ca
Records Clerk (CSC) Beth Rea 250-472-5568 reco1@uvic.ca

Fine Arts

Records Officer John Hall 250-721-8131 UVC A125 dirreco@uvic.ca
Records Clerk Beth Rea UVC reco1@uvic.ca

Business, Human & Social Development

Records Officer Anna Gardziejewska 250-721-6536 UVC A127 uro1@uvic.ca
Records Clerk Val Oleson 250-721-8133 records1@uvic.ca
Records Clerk (Business applications only) Beth Rea UVC reco1@uvic.ca

Graduation Services

Administrative Coordinator Kellee Strom 250-472-4623 UVC A118 kellees@uvic.ca