Ricoh Copier Fleet

The University of Victoria has entered into a new copier fleet agreement in partnership with Ricoh and BCNET, as part of a province-wide initiative to modernize and optimize print services.

As part of a province-wide initiative through BCNET, this updated agreement introduces a sustainability-focused strategy aimed at reducing the overall number of print devices across campus, improving efficiency, and aligning device usage with actual demand.

As part of this new agreement, updated pricing, device standards, and service processes are now in effect.

What’s Changing

• Updated Cost Per Copy (CPC) Rates
  Print and copy rates will increase beginning with the April 2026 billing cycle.
  • Black & White – 0.0459 per copy
  • Colour – 0.0691 per copy
    
    
• Fleet Optimization & Device Review
  Ricoh will be conducting a campus-wide assessment of all devices to ensure the fleet is appropriately sized based on usage. This process will help reduce redundancy, improve workflows, and support sustainability goals.
  
  
• Equipment & Accessories
  Pricing for new devices and rentable accessories has been updated under the new agreement. (Please see the Printer & Copier Tabs to the left)
  
  
• Printing Services Administration Charge
  An annual $50 per device administration charge will be introduced to support centralized fleet management. This includes:
  • Billing oversight and reporting
  • Customer support and service coordination
  • Device troubleshooting and issue resolution
  • Equipment ordering, deployment, and redeployment
  • Recycling and end-of-life management
  • Ongoing optimization of the campus print environment

Why This Is Happening

These changes reflect a shift toward a more sustainable, efficient, and cost-managed print environment. While per-copy costs are increasing, the overall strategy is designed to reduce unnecessary devices, improve utilization, and ensure long-term value for the university.