PhD program submission deadlines

Note: These dates do not apply to students completing an LLM degree.

The deadlines below are based on the very last day you can submit, attend a specific convocation deadline, and not pay the next term's fees. Submission deadlines are established by the Faculty of Graduate Studies and cannot be extended. Timelines allow for very little leeway for unexpected delays.  You may also contact the to create personalized deadlines so that you can make use of the Completion Postponement Fee Adjustment (CPFA) or for any other reason.

Please select the term in which you intend to submit your dissertation.

To complete during the SUMMER term 2019 (for November 2019 convocation):

Please note, it is recommended that the oral examination occur between June 18 and 29. Please confirm the availability of your supervisory committee members as soon as possible.

An earlier oral examination date is encouraged but all other deadlines below are based on the examination date and must be re-calculated accordingly (see the for assistance).

(discuss these dates with your supervisory committee): submit draft copy of entire dissertation to supervisory committee for feedback and review. Note that often supervisory committees like to see the entire draft twice and will need time to do a thorough review.

Wednesday, April 3, 2019 noon Pacific Standard Time (allowing four weeks before ROE submission): following the external examiner guidelines submit a list of three external examiner nominees using the PhD external examiner nomination form to the . The external examiner nominations should only be submitted after the entire supervisory committee has reviewed the entire dissertation and considers it near exam ready.

(during this time): (allowing two weeks before ROE submission): supervisory committee's revisions to students to incorporate.

Wednesday, May 1, 2019 noon Pacific Standard Time (allowing 32 business days before exam) Upload the exam-ready PDF of your dissertation to CourseSpaces GSS 699.  Submit to the :

  • copies of any Human Research Ethics waiver certificate(s)
  • Thesis/dissertation withholding form, if applicable, as provided by the graduate assistant
  • Request for oral examination (ROE) form, as provided by the graduate assistant
  • Confirmation of arm's length status form, as provided by the graduate assistant

Monday, June 17 to Friday, June 28, 2019 (allowing eight-plus weeks before final submission): arrange for oral examination during these weeks based on availability of supervisory committee and external examiner. Earlier dates are encouraged but all other deadlines above are based on the examination date and must be re-calculated accordingly (see the for assistance).

Friday, June 15, 2019 Submit an application to graduate. (Applications submitted after this date will be subject to a late fee).  Also, register for a UVicSpace account.

Wednesday, August 28, 2019 noon Pacific Standard Time (allowing three business days to final submission): once you have received final sign off from all supervisory committee members, forward approval email to Graduate Admissions and Records Office, your supervisors, the Graduate Program Director, and the Dean of Law. Your UVicSpace account will then be activated so that you may submit your entire dissertation to UVicSpace for confirmation of your formatting by Graduate Admissions and Records. Use the Faculty of Graduate Studies thesis format checklist and sample pages to ensure your final version complies with their requirements.  You can no longer make content edits to the dissertation at this point.

Friday, August 30, 2019 noon Pacific Standard Time: The graduate assistant will submit the signed Thesis/dissertation approval form and Letter of Recommendation to the Graduate Admissions and Records Office.

To complete during the FALL term 2019 (for June 2020 convocation):

Please note, it is recommended that the oral examination occur between October 10 and 24. Please confirm the availability of your supervisory committee members as soon as possible.

An earlier oral examination date is encouraged but all other deadlines below are based on the examination date and must be re-calculated accordingly (see the for assistance).

(discuss these dates with your supervisory committee): submit draft copy of entire dissertation to supervisory committee for feedback and review. Note that often supervisory committees like to see the entire draft twice and will need time to do a thorough review.

 Thursday, July 25, 2019 noon Pacific Standard Time (allowing four weeks before ROE submission): following the external examiner guidelines submit a list of three external examiner nominees using the PhD external examiner nomination form to the . The external examiner nominations should only be submitted after the entire supervisory committee has reviewed the entire dissertation and considers it near exam ready.

(during this time): (allowing two weeks before ROE submission): supervisory committee's revisions to students to incorporate.

Thursday, August 22, 2019 noon Pacific Standard Time (allowing 32 business days before exam).  Upload the exam-ready PDF of your dissertation to CourseSpaces GSS 699.  Submit to the :

  • copies of any Human Research Ethics waiver certificate(s)
  • Thesis/dissertation withholding form, if applicable, as provided by the graduate assistant
  • Request for oral examination (ROE) form, as provided by the graduate assistant
  • Confirmation of arm's length status form, as provided by the graduate assistant

Thursday, October 10 to Thursday, October 24, 2019 (allowing eight-plus weeks before final submission): arrange for oral examination during these weeks based on availability of supervisory committee and external examiner. Earlier dates are encouraged but all other deadlines above are based on the examination date and must be re-calculated accordingly (see the for assistance).

Friday, November 15, 2019 Submit an application to graduate. (Applications submitted after this date will be subject to a late fee).  Also, register for a UVicSpace account.

Thursday, December 19, 2019 noon Pacific Standard Time (allowing three business days to final submission): once you have received final sign off from all supervisory committee members, forward approval email to Graduate Admissions and Records Office, your supervisors, the Graduate Program Director, and the Dean of Law. Your UVicSpace account will then be activated so that you may submit your entire dissertation to UVicSpace for confirmation of your formatting by Graduate Admissions and Records. Use the Faculty of Graduate Studies thesis format checklist and sample pages to ensure your final version complies with their requirements.  You can no longer make content edits to the dissertation at this point.

Tuesday, December 24, 2019 noon Pacific Standard Time: The graduate assistant will submit the signed Thesis/dissertation approval form and Letter of Recommendation to the Graduate Admissions and Records Office.

To complete during the SPRING term 2020 (for June 2020 convocation):

Please note, it is recommended that the oral examination occur between February 18 and March 1. Please confirm the availability of your supervisory committee members as soon as possible.

An earlier oral examination date is encouraged but all other deadlines below are based on the examination date and must be re-calculated accordingly (see the for assistance).

(discuss these dates with your supervisory committee): submit draft copy of entire dissertation to supervisory committee for feedback and review. Note that often supervisory committees like to see the entire draft twice and will need time to do a thorough review.

 Tuesday, November 26, 2020 noon Pacific Standard Time (allowing four weeks before ROE submission): following the external examiner guidelines submit a list of three external examiner nominees using the PhD external examiner nomination form to the . The external examiner nominations should only be submitted after the entire supervisory committee has reviewed the entire dissertation and considers it near exam ready.

(during this time): (allowing two weeks before ROE submission): supervisory committee's revisions to students to incorporate.

Thursday, January 2, 2020 noon Pacific Standard Time (allowing 32 business days before exam) Upload the exam-ready PDF of your dissertation to CourseSpaces GSS 699.  Submit to the :

  • copies of any Human Research Ethics waiver certificate(s)
  • Thesis/dissertation withholding form, if applicable, as provided by the graduate assistant
  • Request for oral examination (ROE) form, as provided by the graduate assistant
  • Confirmation of arm's length status form, as provided by the graduate assistant

Saturday, February 15, 2020 Submit an application to graduate. (Applications submitted after this date will be subject to a late fee).  Also, register for a UVicSpace account.

Tuesday, February 18 to Friday, March 1, 2020 (allowing eight-plus weeks before final submission): arrange for oral examination during these weeks based on availability of supervisory committee and external examiner. Earlier dates are encouraged but all other deadlines above are based on the examination date and must be re-calculated accordingly (see the for assistance).

Monday, April 27, 2020 noon Pacific Standard Time (allowing three business days to final submission): once you have received final sign off from all supervisory committee members, forward approval email to Graduate Admissions and Records Office, your supervisors, the Graduate Program Director, and the Dean of Law. Your UVicSpace account will then be activated so that you may submit your entire dissertation to UVicSpace for confirmation of your formatting by Graduate Admissions and Records. Use the Faculty of Graduate Studies thesis format checklist and sample pages to ensure your final version complies with their requirements.  You can no longer make content edits to the dissertation at this point.

Thursday, April 30, 2020 noon Pacific Standard Time: The graduate assistant will submit the signed Thesis/dissertation approval form and Letter of Recommendation to the Graduate Admissions and Records Office.