PhD program submission deadlines

Note: These dates do not apply to students completing an LLM degree.

The deadlines below are based on the very last day you can submit, attend a specific convocation deadline, and not pay the next term's fees. Submission deadlines are established by the Faculty of Graduate Studies and cannot be extended. Timelines allow for very little leeway for unexpected delays.  You may also contact the to create personalized deadlines so that you can make use of the Completion Postponement Fee Adjustment (CPFA) or for any other reason.

Please select the term in which you intend to submit your dissertation.

To complete during the FALL term 2020 (for June 2021 convocation):

Please note, it is recommended that the oral examination occur between October 8 and 23. Please confirm the availability of your supervisory committee members as soon as possible.

An earlier oral examination date is encouraged but all other deadlines below are based on the examination date and must be re-calculated accordingly (see the for assistance).

(discuss these dates with your supervisory committee): submit draft copy of entire dissertation to supervisory committee for feedback and review. Note that often supervisory committees like to see the entire draft twice and will need time to do a thorough review.

Thursday July 23, 2020 noon Pacific Standard Time (allowing four weeks before ROE submission): following the external examiner guidelines submit a list of three external examiner nominees using the PhD external examiner nomination form to the . The external examiner nominations should only be submitted after the entire supervisory committee has reviewed the entire dissertation and considers it near exam ready.

(during this time): (allowing two weeks before ROE submission): supervisory committee's revisions to students to incorporate.

Friday August 21, 2020 noon Pacific Standard Time (allowing 32 business days before exam). Submit to the :

  • a PDF of your exam-ready dissertation
  • copies of any Human Research Ethics waiver certificate(s)
  • Thesis/dissertation withholding form, if applicable, as provided by the graduate assistant
  • Request for oral examination (ROE) form, as provided by the graduate assistant
  • Confirmation of arm's length status form, as provided by the graduate assistant

Thursday October 8 to Friday October 23, 2020 (allowing eight-plus weeks before final submission): arrange for oral examination during these weeks based on availability of supervisory committee and external examiner. Earlier dates are encouraged but all other deadlines above are based on the examination date and must be re-calculated accordingly (see the for assistance).

Sunday November 15, 2020 Submit an application to graduate. (Applications submitted after this date will be subject to a late fee).  Also, register for a UVicSpace account.

Monday December 21, 2020 noon Pacific Standard Time (allowing three business days to final submission): once you have received final sign off from all supervisory committee members, forward approval email to Graduate Admissions and Records Office, your supervisors, the Graduate Program Director, and the Dean of Law. Your UVicSpace account will then be activated so that you may submit your entire dissertation to UVicSpace for confirmation of your formatting by Graduate Admissions and Records. Use the Faculty of Graduate Studies thesis format checklist and sample pages to ensure your final version complies with their requirements. You can no longer make content edits to the dissertation at this point.

Thursday December 24, 2020 noon Pacific Standard Time: The graduate assistant will submit the signed Thesis/dissertation approval form and Letter of Recommendation to the Graduate Admissions and Records Office.

To complete during the SPRING term 2021 (for June 2021 convocation):

Please note, it is recommended that the oral examination occur between February 18 and February 26. Please confirm the availability of your supervisory committee members as soon as possible.

An earlier oral examination date is encouraged but all other deadlines below are based on the examination date and must be re-calculated accordingly (see the for assistance).

(discuss these dates with your supervisory committee): submit draft copy of entire dissertation to supervisory committee for feedback and review. Note that often supervisory committees like to see the entire draft twice and will need time to do a thorough review.

Tuesday November 24, 2020 noon Pacific Standard Time (allowing four weeks before ROE submission): following the external examiner guidelines submit a list of three external examiner nominees using the PhD external examiner nomination form to the . The external examiner nominations should only be submitted after the entire supervisory committee has reviewed the entire dissertation and considers it near exam ready.

(during this time): (allowing two weeks before ROE submission): supervisory committee's revisions to students to incorporate.

Monday January 4, 2021 noon Pacific Standard Time (allowing 32 business days before exam). Submit to the :

  • a PDF of your exam-ready dissertation
  • copies of any Human Research Ethics waiver certificate(s)
  • Thesis/dissertation withholding form, if applicable, as provided by the graduate assistant
  • Request for oral examination (ROE) form, as provided by the graduate assistant
  • Confirmation of arm's length status form, as provided by the graduate assistant

Monday February 15, 2021 Submit an application to graduate. (Applications submitted after this date will be subject to a late fee).  Also, register for a UVicSpace account.

Thursday February 18 to Friday February 26, 2021 (allowing eight-plus weeks before final submission): arrange for oral examination during these weeks based on availability of supervisory committee and external examiner. Earlier dates are encouraged but all other deadlines above are based on the examination date and must be re-calculated accordingly (see the for assistance).

Tuesday April 27, 2021 noon Pacific Standard Time (allowing three business days to final submission): once you have received final sign off from all supervisory committee members, forward approval email to Graduate Admissions and Records Office, your supervisors, the Graduate Program Director, and the Dean of Law. Your UVicSpace account will then be activated so that you may submit your entire dissertation to UVicSpace for confirmation of your formatting by Graduate Admissions and Records. Use the Faculty of Graduate Studies thesis format checklist and sample pages to ensure your final version complies with their requirements. You can no longer make content edits to the dissertation at this point.

Friday April 30, 2021 noon Pacific Standard Time: The graduate assistant will submit the signed Thesis/dissertation approval form and Letter of Recommendation to the Graduate Admissions and Records Office.

To complete during the SUMMER term 2021 (for November 2021 convocation):

Please note, it is recommended that the oral examination occur between June 16 and June 30. Please confirm the availability of your supervisory committee members as soon as possible.

An earlier oral examination date is encouraged but all other deadlines below are based on the examination date and must be re-calculated accordingly (see the for assistance).

(discuss these dates with your supervisory committee): submit draft copy of entire dissertation to supervisory committee for feedback and review. Note that often supervisory committees like to see the entire draft twice and will need time to do a thorough review.

Thursday April 1, 2021 noon Pacific Standard Time (allowing four weeks before ROE submission): following the external examiner guidelines submit a list of three external examiner nominees using the PhD external examiner nomination form to the . The external examiner nominations should only be submitted after the entire supervisory committee has reviewed the entire dissertation and considers it near exam ready.

(during this time): (allowing two weeks before ROE submission): supervisory committee's revisions to students to incorporate.

Friday April 30, 2021 noon Pacific Standard Time (allowing 32 business days before exam). Submit to the :

  • a PDF of your exam-ready dissertation
  • copies of any Human Research Ethics waiver certificate(s)
  • Thesis/dissertation withholding form, if applicable, as provided by the graduate assistant
  • Request for oral examination (ROE) form, as provided by the graduate assistant
  • Confirmation of arm's length status form, as provided by the graduate assistant

Wednesday June 16 to Wednesday June 30, 2021 (allowing eight-plus weeks before final submission): arrange for oral examination during these weeks based on availability of supervisory committee and external examiner. Earlier dates are encouraged but all other deadlines above are based on the examination date and must be re-calculated accordingly (see the for assistance).

Tuesday June 15, 2021 Submit an application to graduate. (Applications submitted after this date will be subject to a late fee).  Also, register for a UVicSpace account.

Thursday August 26, 2021 noon Pacific Standard Time (allowing three business days to final submission): once you have received final sign off from all supervisory committee members, forward approval email to Graduate Admissions and Records Office, your supervisors, the Graduate Program Director, and the Dean of Law. Your UVicSpace account will then be activated so that you may submit your entire dissertation to UVicSpace for confirmation of your formatting by Graduate Admissions and Records. Use the Faculty of Graduate Studies thesis format checklist and sample pages to ensure your final version complies with their requirements. You can no longer make content edits to the dissertation at this point.

Tuesday August 31, 2021 noon Pacific Standard Time: The graduate assistant will submit the signed Thesis/dissertation approval form and Letter of Recommendation to the Graduate Admissions and Records Office.