For UVic Saudi Arabian Students

In August 2018 many of you received notification from the Kingdom of Saudi Arabia regarding the suspension of all training and scholarship programs to Canada. The university continues to support and welcome Saudi students to study at UVic.

You may have questions about your status at UVic. We assure you that you continue to be welcomed at UVic, and that these events have not affected your status here. Your status in your program, your registration and other factors in your relationship with UVic do not change unless you initiate a change.

You are encouraged to seek the advice of an academic advisor or graduate advisor.


Undergraduate Students

If you are an undergraduate student and plan to continue your studies elsewhere or withdraw for a period of time, you need to pay close attention to the Registration Dates & Deadlines and drop any courses that you are not currently taking or planning to take in the future. Courses can be dropped online through your MyPage account. Please be advised you don't need to defer or formally withdraw from UVic - not registering for courses in the upcoming session will be sufficient. (Engineering students need to contact their Advising Office to inform them of their plans.)

drop_deadlines_2018.jpg

All students

If you decide to suspend your UVic studies for longer than two sessions (Winter and Summer), you will need to submit a re-registration application in order to return. The online Re-registration form is found on the My UVic application site. You should also consult with International Student Services if you change your program of study.

If you leave UVic, please also remember to pay fees or any other debt owing to the University. Failure to pay fees as required may result in the denial of further services from the University, including registration, access to classes and examinations, release of grades, transcripts, degree, and any documents certifying enrollment or registration status.

You may have questions about your current immigration status in Canada. Saudi students are welcome in Canada.  The decision to leave or stay in Canada rests with you, your family and the government of Saudi Arabia. 

Information about study permit applications for Saudi Arabian nationals who plan to begin or continue a program of study in Canada is available on the IRCC webpage. If you have a study permit and you plan to continue your studies elsewhere or withdraw for a period of time, please consult with International Student Services to discuss the validity of your immigration status in Canada, now and in the future.

To support and inform you, here is a list of common questions and answers with follow up contacts.

Leaving UVic - Undergraduate students

  • Registration
    • If you are registered in courses you must initiate dropping the courses yourself through your MyPage.
  • Exams
    • If you were unable to complete your Summer Session courses or final exams, contact Karsten Provan, +1-250-472-5073, uro4@uvic.ca
  • Transcripts
    • If you require an official transcript, contact Karsten Provan, +1-250-472-5073, uro4@uvic.ca
  • Other documentation
    • If you require any additional UVic documents to confirm your UVic status (i.e. a letter that confirms outstanding degree requirements, or a Letter of Permission to complete studies at another institution), contact Karsten Provan, +1-250-472-5073, uro4@uvic.ca
    • If you require course outlines for the courses that you have completed at UVic (this information is often needed by your next institution for the transfer credit evaluation), contact the academic unit that offered the course directly. Course descriptions are also available online through archived University Calendars.  
  • If you wish to explore transferring to a UVic international partner institution, contact Ruth Wax, adglobal@uvic.ca

Other important matters:

  • Update your contact information on your MyPage account to reflect your new forwarding address.
  • Pay any fees owing on your MyPage account so there are no issues with obtaining services from UVic in the future.
  • If you have extended health insurance through the UVic plan for undergraduate students, visit the UVSS Info Booth in the SUB to discuss your options.  
  • Return books to the library.

Leaving UVic - Graduate students

  • Registration
    • If you are registered in courses you must initiate dropping the courses yourself through your MyPage.
  • Transcripts
    • For an official transcript, contact Sabrina Jackson, +1-250-472-5420, graddir@uvic.ca
  • If you have extended health insurance through the UVic plan for graduate students, contact the GSS Office in the Halpern Centre to discuss options. 
  • For Completion Postponement Fee Adjustments (CFPA) and Leaves of Absence, contact Sabrina Jackson, +1-250-472-5420, graddir@uvic.ca
  • For questions about thesis and dissertation defenses, and deadline extensions, contact the Faculty of Graduate Studies, Office of the Dean, fgs@uvic.ca, +1-250-721-7970, Room A207, University Centre.
  • If you are a graduate student, return office keys to your department office. Return all borrowed items such as books, computers and any other research equipment or materials. Inform your academic supervisor and your graduate secretary of your plans.  Tell them how to get in touch with you.
  • Graduate students may want to request a letter from their academic program or supervisor with a summary of their program work and/or research.
  • If you wish to explore transferring to a UVic international partner institution, contact Ruth Wax, adglobal@uvic.ca

Leaving Canada

  • If you are going to another country to study, consult with the relevant country's government agency or embassy:

           USA
           United States Embassy
           United Kingdom (UK)  
           UK Government
           Australia                    
           Australian Government
           Department of Home Affairs

  • If you believe you are leaving permanently, and you have BC Medical Services Plan (MSP) coverage, you must cancel your account. 
  • If you believe you are leaving temporarily, and you have BC MSP coverage, contact Health Insurance BC at 1-800-663-7100 and ask to speak with an enrolment specialist about your options.  
  • Do you live on campus? Connect with Residence Services for guidance about moving out.  
  • Do you live off campus? Give your landlord and/or roommates written notice.  Make sure you understand your responsibilities as a tenant. 
  • Cancel utilities for bills in your name.
  • Disconnect or transfer cell phone or internet services.
  • Consider all other Canadian accounts in your name, such as your bank accounts.
  • If applicable, notify your employer of your current situation.
  • Cancel any insurance plans (i.e. renter’s insurance, car insurance, etc.) in your name.
  • Arrange for mail forwarding services through Canada Post.
  • Take care of your personal belongings –
  • If you want to renew prescriptions, or have your medical file transferred, book an appointment with your family doctor or go to University Health Services before you travel.
  • If applicable, withdraw your children from their school/daycare or any activities.

 

Contact International Student Services for all immigration concerns and questions.

International Student Services
250-721-6361
issinfo@uvic.ca
University Centre, 2nd Floor, B272 (9am – 4:30pm)

 

Any student from Saudi Arabia (SACB & Self-Funded) with questions about the current situation, can also contact the Saudi Arabian Cultural Bureau in Canada.