How to apply

Application deadlines: February 1 (First Term exchange) and August 1 (Second Term exchange)

Note: All 3 steps below must be completed for your application to be considered complete.

Step 1 - Complete Online Application Form

Application Form

The Online Application Form summarizes your personal and academic information, and allows you to select your preference for a host institution. Please select two universities for an exchange as your first choice may be full or unavailable. We cannot guarantee that you will receive your first choice.

On the application form you are asked to provide a UVic e-mail address; all correspondence regarding your application will be sent to this e-mail. Yahoo or Hotmail or other email accounts will sometimes reject emails sent from UVic and will not be used for your exchange correspondence.

Please ensure that you include your faculty, major subject area and minor subject area.

Note: Steps 1-3 are required for your application to be considered complete.

Step 2 - Submit Required Documents

Submit the following application documents in one email to the International Student Services Exchange team: goglobal@uvic.ca

Note: the application and required documents must be received by the application deadline: February 1 (First Term exchange) and August 1 (Second Term exchange).

Proposed Study Plan

The Proposed Study Plan is a preliminary list of relevant courses offered at the host university you have selected as your first choice. You will be able to find specific course information on the host university's website. Check out the list of partner universities for more information about courses which have been reviewed by UVic in the past.

Budget Worksheet

Prepare a Budget Worksheet identifying the potential costs of your exchange for your first choice host university, as well as the financial resources available to you. Students can find information about living costs on the websites for most overseas universities by checking the list of partner universities.

Statement of intent

Prepare a letter in your own words (one page maximum) addressed to the Selection Committee that explains the following:

  • Your reasons for wanting to participate in the exchange
  • How the exchange will enhance your studies and future career and/or life plans
  • Your previous travel to other countries, involvement with international students, or other type of exposure to cultures other than your own.

Student photograph

Submit two passport-size photos (head and shoulders) with your application. These do not need to be official passport photos.

Passport copy

Submit a photocopy of the picture page of your passport with your application. If you are in the process of applying for a passport or renewing it please indicate this information with your application and include a copy of your existing or expired passport.

Academic Record review

Submitting your application for Exchange authorizes our office to review your unofficial academic summary electronically through MyPage as part of the academic application requirements. You are not required to print or submit transcripts separately to the ISS Exchange Program.

Step 3 - Request your Academic References

Academic Reference Forms (2)

Academic Reference Forms are to be completed by two of your instructors. You will require one form for each reference. References should be familiar with your academic performance, and may include professors, lab instructors, teaching assistants, or other UVic academic affiliates. Please ask each instructor to send the completed forms directly to International Student Services by mail, email or fax.

Freedom of Information: The information on the International Exchange Application Forms is collected under the authority of the University Act R.S.B.C. 1979, c.468 and section 26 of the Freedom of Information and Protection of Privacy Act. The information is used for the purpose of admission to the International Exchange Program, course registration and other purposes consistent with the administration of this program. It may be provided to the relevant overseas university. If you have any questions about the collection and use of this information, contact International Student Services at goglobal@uvic.ca

Note: We will need to receive your references by the application deadline so these can be reviewed along with your application: February 1 (First Term exchange) and August 1 (Second Term exchange).