In the Know: Successful Applications

UVic Global Community Newsletter: June 07, 2021

In the Know: Advice for international students is a section of the UVic Global Community Newsletter that includes valuable information for undergraduate and graduate international students in the following categories: degree-seekingincoming exchange, and incoming study abroad/visiting.

Top 5 tips for submitting successful applications to IRCC

As a temporary resident of Canada, there are documents you must apply for and maintain. In most cases, your required Canadian immigration documents are issued by Immigration, Refugees and Citizenship Canada (IRCC). However, if you are allowed to make an immigration application at the Canadian Port-of-Entry, Canada Border Services Agency may be another agency that can issue your immigration documents in Canada.

The established processes to obtain, extend, amend or replace a Canadian immigration document almost always involve submitting an application to IRCC.

When it's time to submit an application to IRCC, the following tips will help you avoid common mistakes that can lead to a frustrating delay or even a refusal.

COVID-19: Stay Informed

Special immigration measures for International Student Program may be in effect due to the disruption of services associated with the impacts of COVID-19.

Our office is closely monitoring evolving COVID-19 related immigration and travel measures. You can visit the International Resources website - COVID-19 Information page for information pertaining to UVic international Students. However, as immigration information may change without notice, in the times of COVID-19, it is extremely important to always visit the IRCC website for the latest information.

1. Do not wait until the last minute.

Be sure to allow yourself plenty of time for reviewing instructions and gathering the required forms and supporting documents. If you rush, you could miss an important detail and submit an incomplete application.

If you are applying for a new document, check the current processing time for your application. We recommend submitting your application well in advance of the current processing time because the actual processing times may take longer depending on the region you submit your application in. **Due to COVID-19 pandemic, IRCC is unable to provide processing timelines for specific applications at this time.

If you are applying to extend a document, we typically recommend submitting your application at least 120 days before the document expiry date.

2. Follow the instructions.

Most IRCC applications can be submitted online except for amendment and replacement applications which can only be submitted by mail at this time. According to IRCC, applicants should always try making an online application and only use a paper application when online submission is not available to them.

Be sure to follow the appropriate instruction guide to fill out required forms and prepare supporting documents to complete your application.

Below are some of the IRCC instruction guides that may help you complete your IRCC applications:

  • Study permit extension application in Canada: [IMM 5552]
  • Temporary resident visa application in Canada: [IMM 5256]
  • Study permit application outside of Canada: [IMM 5269] (If you require an entry visa, e.g., eTA or TRV, your new study permit application automatically includes your entry visa application.)
  • Student work permit application inside Canada with a valid study permit: [IMM 5580]
  • Post-graduation work permit application in Canada: [IMM 5580]
  • Post-graduation work permit application outside of Canada: [IMM 5487]
  • Application to amend an error on a study permit or work permit: [IMM 5218]
  • Application to replace a lost or stolen study permit or work permit: [IMM 5545]

(Note: If you are outside of Canada with a valid study permit and need a Co-op work permit, please contact to connect with an International Student Adviser about the process to get a Co-op work permit.)

3. Submit a complete application.

This video offers strategies for ensuring your application is complete:

Although the video refers to Citizenship and Immigration Canada (CIC), this department is now called Immigration, Refugees and Citizenship Canada (IRCC).

4. Keep a copy of the forms and supporting documents.

Being able to quickly and easily access all forms and supporting documents will save you time and effort next time you need to submit an application to IRCC.

It will also be helpful if IRCC requests that you re-submit, or confirm information on any of the forms and supporting documents.

5. Track your application.

After submitting an application to IRCC, pay attention to the email account you provide to the IRCC on the application form. Regularly check the inbox and junk mail folder. If IRCC requests additional information from you, they will send you a document request letter to your online IRCC account online and set a deadline for a response. Do not miss this deadline. Otherwise, your application will almost certainly be refused.

Keep an eye on the processing time for your application, but remember it is only an estimate. You can also check your application status online.

If necessary, use the IRCC Web Form to update your contact information or follow up with your application if it exceeds the processing time estimation.

If you have questions or concerns while preparing an IRCC application for submission, contact us at

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