Tia's Advice: Successful Applications

UVic Global Community Newsletter: June 11, 2018

Tia's Advice is a section of the UVic Global Community Newsletter that includes valuable information and important dates for undergraduate and graduate international students in the following categories: degree-seeking, incoming exchange, and incoming study abroad/visiting.

Top 5 tips for submitting successful applications to IRCC

As a temporary resident of Canada, there are documents you must apply for and maintain. Some of the most important are your documents issued by Immigration, Refugees and Citizenship Canada (IRCC).

The established process to obtain, extend, amend or replace a Canadian immigration document almost always involves submitting an application to IRCC.

When it's time to submit an application to IRCC, the following tips will help you avoid common mistakes that can lead to a frustrating delay or even a refusal.

1. Do not wait until the last minute.

Be sure to allow yourself plenty of time for reviewing instructions and gathering the required forms and supporting documents. If you rush, you could miss an important detail and submit an incomplete application.

If you are applying for a new document, check the current processing time for your application. If you need the document by a specific date, we recommend submitting your application well in advance of the current processing time, which is only an estimate.

If you are applying to extend a document, we typically recommend submitting your application 90 days before the document will expire.

2. Follow the instructions.

Review the instruction guide related to your application.

Instruction guides for applications submitted by international students in Canada are listed here:

  • Study permit extension application [IMM 5552]
  • Temporary resident visa application [IMM 5256]
  • Student work permit application [IMM 5580]
  • Post-graduation work permit application [IMM 5580]
  • Application to amend an error on a study permit or work permit [IMM 5218]
  • Application to replace a lost or stolen study permit or work permit [IMM 5545]

Some applications can be submitted either online or by mail. Be sure to use the appropriate document checklist and follow the instructions associated with your chosen option for submission.

3. Submit a complete application.

This video offers strategies for ensuring your application is complete:

Although the video refers to Citizenship and Immigration Canada (CIC), this department is now called Immigration, Refugees and Citizenship Canada (IRCC).

4. Keep a copy of the forms and supporting documents.

Being able to quickly and easily access all forms and supporting documents will save you time and effort next time you need to submit an application to IRCC.

It will also be helpful if IRCC requests that you re-submit, or confirm information on, any of the forms and supporting documents.

5. Track your application.

After submitting an application to IRCC, pay attention to your email account. Regulary check the inbox and junk mail folder. If IRCC contacts you, they will provide a deadline for response. Do not miss this deadline. Otherwise, your application will almost certainly be refused.

Keep an eye on the processing time for your application, but remember it is only an estimate. You can also check your application status online.

If necessary, use the IRCC webform to update your contact information.

If you have questions or concerns while preparing an application for submission to IRCC, visit or contact the International Student Centre.

Important Dates

June 11 - 15: Spring convocation. Congratulations to all new graduates! Ceremonies will be webcast live.

June 17: Father's Day.

June 19: Course registration for winter session begins. Check your registration date and time on UVic My Page in the Student Services section under the Registration tab.

June 21: National Indigenous Peoples Day.

June 24: Saint-Jean-Baptiste Day.

June 27: Canadian Multiculturalism Day.

July 1: Canada Day. This is a statutory holiday, so classes will be cancelled and UVic services will be closed on July 2.

July 15: Deadline for undergraduate and graduate students to apply to graduate for fall convocation.

Want to know what else is going on? Join the to receive regular updates about opportunities and events, both on and off campus.