Student resources

Supervisory relationship

Graduate programs in the Department of Electrical and Computer Engineering focus on research- and investigation-oriented education and training. Therefore, the relationship between the graduate student and the supervisor is of fundamental importance. See the ECE Graduate student Supervisory Relationship and the Faculty of Graduate Studies Graduate Supervision Policy for further information.

Course registration

Please speak to your supervisor before registration to discuss which courses you should take and those that are available for the current term. Web registration is the general method for registering in courses; courses that cannot be registered online are:

  • Directed studies (pro forma)
  • Undergraduate courses
  • Courses offered by other departments (computer science, mechanical engineering, etc.)

The exceptions listed above require you to manually register. You will need to complete either a graduate registration form or a pro forma form. Once the form is completed it should be submitted to the graduate secretary, who will advise you of any next steps and forward to GARO for processing.

Graduate courses

Visit current graduate courses to view ECE graduate courses that are tentatively offered. Subject to the approval of the student's supervisory committee and the appropriate Faculty regulations, a certain amount of the course work for each program may consist of 400-level undergraduate courses taken from within ECE and/or graduate courses offered by other departments.

Graduate seminar

All Department of Electrical and Computer Engineering PhD, MASc & MEng graduate students are required to participate in the graduate seminar course every year of their program. The objective of seminar courses is to expose graduate students to different areas of research and to provide a forum for presenting their research findings. These courses involve attending and presenting a certain number of seminars. Refer to the ECE 509 syllabus for masters (MASc, MEng) students and ECE 609 syllabus for PhD students for further information about the seminar courses.

After attending a virtual seminar/webinar: The student must complete the Seminar/Webinar Attendance Form and submit it, via email, to the Graduate Advisor at ecegradv@uvic.ca and their Graduate Secretary, no later than 48 hours after the seminar has taken place. Once approved by the Graduate Advisor, the student will record their attendance in the online Seminar Logbook.

After presenting a virtual seminar: The virtual presentation must be presented via Zoom (with UVic encryption). The student must record the seminar presentation and send the link to the recording via email to the Graduate Advisor at ecegradv@uvic.ca and their Graduate Secretary, no later than 48 hours after the seminar has taken place. Once approved by the Graduate Advisor the student must record the presentation in the online Seminar Logbook.

Annual progress report

Current graduate students are expected to present their supervisor with an annual report outlining the progress achieved during the past year and the work proposed for the coming year. The deadline for submitting the report to the supervisor is August 1. This report may be circulated to the supervisory committee.

Download the Annual Progress Report form.

PhD candidacy exam

All PhD candidates must complete a candidacy examination. Please take a few moments to look over the following syllabus of ECE 693 Candidacy Examination course. These are presented as guides only. Students should consult with their supervisor for complete details.

Degree completion steps

If you are planning on defending this term you must contact the graduate secretary for your program to go over important information and to ensure all deadlines will be met on time. Please note all paperwork for the Faculty of Graduate Studies and Graduate Admissions and Records must go through the graduate secretary of your program first.

MEng Request for Non-Thesis Oral Examination Form must be submitted to the MEng Graduate Secretary a minimum of 10 business days before the defence (excluding weekends, statutory holidays and the day of the defence).

MASc Request for Oral Examination Form, Withholding Form (if applicable), and a PDF copy of your thesis must be submitted to MASc Graduate Secretary a minimum of 22 business days before the defence (excluding weekends, statutory holidays and the day of the defence). The Graduate Secretary will process and submit the documents to the Faculty of Graduate Studies a minimum of 20 business days before the defence (excluding weekends, statutory holidays and the day of the defence).

PhD Request for Oral Examination Form, external examiners CV, Arm's-Length Status Form, Withholding Form (if applicable), and a PDF copy of your dissertation must be submitted to the PhD Graduate Secretary a minimum of 32 business days before the defence (excluding weekends, statutory holidays and the day of the defence). The Graduate Secretary will process and submit the documents to the Faculty of Graduate Studies a minimum of 30 business days before the defence (excluding weekends, statutory holidays and the day of the defence).

MTIS

MADS

Letter request

Current students who require a letter for study permit renewal, visa for a conference, etc., can complete a letter request form and email it to Janice Closson at or place in her mailbox in EOW 448.

Forms

Graduate Handbooks