Travel expenses

If you have traveled for university or research purposes and you have paid for some or all of the expenses of the trip using your personal funds, you can be reimbursed for those expenses. In certain circumstances, you may also request a travel advance to request funds for your university or research travel in advance of the trip.

Ways to submit travel expense reimbursement claims or travel advance requests

Use Chrome River, the university's electronic expense management system, to complete and submit your travel expense reimbursement claim or accountable advance request
Submit forms using the ticketing system
- Complete the travel expense reimbursement form; and submit the form using the form submission portal (this is part of the Financial Services Team Dynamix ticketing system)
- Complete an accountable advance request form (NEW online format)

Chrome River

For expense claims AND accountable advance requests

Accepted forms of approval

electronic approval via various university systems (Chrome River, Team Dynamix)
email from the approver, indicating their approval
scanned an emailed image of the physically signed document (digital photo or scanned)

Forms

Travel expense reimbursement
Missing receipt declaration	Absentee claimant declaration
Accountable advance request	Accountable advance clearing

Resources

Chrome River	C Card program	Form submission
UVic research expense guide (Tri-agency research funds)		Travel and business expense policy (FM5610)
How to complete a travel expense reimbursement claim form		Accountable advances webpage (incl. travel advances)