Submit forms for Accounts Payable, Research Accounting, Banking

Canada Post Update – June 5^th 2025

While the Canada Post situation is still unresolved, given the postal service is still active we will be putting in the post today all cheques we currently have on hand that have not been requested for pick up. If you have requested a cheque for pick up using the cheque pick up request form or using special handling instructions on the request, we will honor this and inform you when it is ready to collect.

As there is still uncertainty around postal industrial action, if you are concerned about ensuring your cheque reaches its destination in a timely way; you still have the option to provide special handling instructions in your request to instead pick it up and have it couriered.

We will post all cheques produced on payment runs going forward as normal. We may revert to holding cheques again and providing access to the cheque pick up request form if the situation deteriorates; this page will be updated if these steps need to be taken.

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Financial Services is using a ticketing system to help track enquiries and form submissions. Use the links to the forms below to submit your enquiries and any forms to the Accounts Payable, Research Accounting, and Banking teams.

Already submitted some tickets? View your existing requests in the ticketing portal.

Click on the relevant button below to complete and submit an online form for these services:

Payment request form Use this link to submit payment requests including: honorariums one time scholarship payments other payments without an invoice
Accountable advance request Use this link to submit accountable advance requests
Accountable advance request: Indigenous ceremonies / events Use this link to submit accountable advance requests for Indigenous ceremonies or events
Cheque cancellation / reissue Use this link to submit requests to cancel and/or reissue a cheque
Petty cash fund open / close Use this link to request a new petty cash fund or to close an existing petty cash fund
Direct payment to Indigenous payees Use this link to request a direct payment to an Indigenous payee

I have a completed PDF form to submit	*new form submission portal
Several of our PDF forms have been converted to new online forms (see the online forms tab). For the forms that have not been converted, you can complete the PDF form and submit it using the button above. Alternatively, Chrome River can be used to submit many of these expenses. Business expense reimbursement form Travel expense reimbursement form Accountable advance clearing form Accountable advance clearing for Indigenous ceremonies / events Relocation assistance form
Grad support / monthly scholarship payment Use this link to submit the grad support / monthly scholarship payments form: new requests request to change existing set up request to cancel
Bulk payment upload (APFeeds) Instead of completing several payment request forms for the same type of payment for different payees, you can submit this type of request via spreadsheet with an accompanying approval Complete the payment upload template and attach it to the bulk payment upload online form (button above) For more information on this process, refer to the bulk payment upload quick guide or contact Accounts Payable

Vendor invoice submission

Use this link to submit vendor invoices for payment
Only submit one invoice per submission as this helps to ensure timely processing

Incoming deposits form

If you are anticipating funds to be sent to the university, you can assist the banking team in identifying deposits by filling out this form

New Moneris merchant application form

Use this form for requesting a new Moneris merchant account to accept payments for your department or unit. For more information on accepting payments refer to the incoming debit and credit card payments webpage.

PED loan request form

Use this form to request a loan of a payment entry device (PED) machine for a short-term event. Someone from the Banking team will contact you to confirm details and arrange for pick up of the PED machine.

I have a question

Use this link to ask questions about any of our services