Submit forms for Accounts Payable, Research Accounting, Banking
Canada Post Strike Update - May 20th 2025:
In preparation for a potential Canada Post strike starting this week, we will be holding all cheques issued from payment runs conducted from Tuesday the 20th of May onwards in Financial Services until we can be sure that deliveries of cheques will not be impacted. Here are some options regarding new or existing requests in the system:
For previously submitted requests:
All cheques printed on or after Tuesday 20th of May are being held in Financial Services. To arrange for pick-up of already printed cheques, please complete the Request Form - Cheque Pick up Request. The Accounts Payable team will confirm when the cheque is ready to be picked up (please wait to receive a notification saying it is ready for pick up).
- How do I know when the cheque was printed? Within FAST when you got to the account you charged with the request, look to the column that says “Tran Date” this is the date that the transaction was entered by the team. The payment runs occur on Tuesday and Friday so the cheque will have been printed on the Tuesday or Friday following this date.
- How do I know if it was a cheque or a direct deposit payment? Within FAST when you look at the transaction, under the “Chk#.” column it will start with “!” if it was a direct deposit and “0” if it was a cheque.
For new payment requests, please consider the following methods to ensure timely payment:
For reimbursements and payment requests (including honorariums, scholarships, awards):
- Arrange for the cheque to be picked up at the Financial Services counter (Michael Williams Building, B wing) using the “Special Handling Instructions” section of the online form
- For faculty, staff and students only, encourage self-enrolment of direct deposit (Direct Deposit)
For invoice payments:
- Review the invoice to see if the vendor accepts credit cards
- Arrange for payment by someone in your department / unit that already has a c-card
- Reconcile using Chrome River as usual
- For vendors not already set up to receive payments via direct deposit
- You can provide special handling instruction when submitting the invoice requesting to pick up the cheque and organize for it to be delivered via courier or in person.
How do I know if my vendor is set up for direct deposit? You will be able to tell if you have previously paid them; looking at a previous payment to them in FAST if the “Chk.#” column starts with a “!” it was paid via direct deposit. If it starts with a “0” it will have been paid via Cheque.
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Financial Services is using a ticketing system to help track enquiries and form submissions. Use the links to the forms below to submit your enquiries and any forms to the Accounts Payable, Research Accounting, and Banking teams.
Already submitted some tickets? View your existing requests in the ticketing portal.
Click on the relevant button below to complete and submit an online form for these services:
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Accountable advance request: Indigenous ceremonies / events
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Direct payment to Indigenous payees
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*new form submission portal |
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Several of our PDF forms have been converted to new online forms (see the online forms tab). For the forms that have not been converted, you can complete the PDF form and submit it using the button above. Alternatively, Chrome River can be used to submit many of these expenses. |
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Grad support / monthly scholarship payment
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Incoming deposits form
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New Moneris merchant application form
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