Outdoor booking request form for students

Note: If you are a UVic staff or faculty member wanting to book outdoor space for an institutional event email  or call 250-721-7019.

Requesting space for a special event

  • Complete all sections of this online form for review and evaluation a minimum of 10 business days prior to event date. Please note: that in some cases, we may require up to 15 business days notice in order to confirm your booking. These timeframes depend on the nature of the event and the level of University coordination required.
  • If you require power hook-up, access to water, extra garbage cans, etc. you will need to contact Facilities Management separately (contact information will be provided upon confirmation of booking).
  • If you require tables or tents you will need to make arrangements with the UVSS (contact information will be provided upon confirmation of booking).

All fields on the application form are mandatory. Questions on completing this application may be directed to  or 250-472-4512.

Collection and use of personal information

The University of Victoria is committed to treating personal information in accordance with the Freedom of Information and Protection of Privacy Act (FIPPA) and the university’s Protection of Privacy Policy and Procedures (GV0235). The collection of personal information by the university is in accordance with the FIPPA and the University Act. The information provided in this form will be used for the purposes of determining if an outdoor space booking event will be approved. Should you have any questions concerning your personal information, please contact the University Secretary’s office at foipp@uvic.ca or (250) 472-4914.

Outdoor space booking requests are currently on hold until we have further guidance and protocols to help us ensure safety at outdoor campus events. Please check back after September 30th for further updates.