Office of Student Life Grants

Apply for a grant

Since 2011, the Division of Student Affairs at the University of Victoria has provided grants to current undergraduate and graduate students in order to support extracurricular activities and/or unique opportunities. The UVic Student Life Grant (up to $1000 per applicant) seeks to fund student-led initiatives that engage and positively impact the UVic campus community.

In 2020, the Office of Student Life introduced the addition of an Anti-Racism Supplement (up to $500 per applicant) to prioritize and support initiatives that focus on addressing racism utilizing anti-racist strategies. Students who are interested in applying for the Anti-Racism Supplement must meet the general eligibility and criteria for the UVic Student Life Grant, as well as the two additional criteria outlined below for the Anti-Racism Supplement.

Student Life Grant

UVic Student Life Grant (up to $1000 per applicant)

UVic Student Life Grant + Anti-Racism Supplement (up to $1500 per applicant

Student Life Grant Application

Student Life Grant Guidelines

Please submit your completed application form by email to 

 

Upcoming Deadlines 

Deadlines to apply for the Student Life Activity Grant and Anti-Racism Supplement.

  • November 30, 2021, 11:59 p.m.
  • January 31, 2022, 11:59 p.m.
  • March 31, 2022, 11:59 p.m.

PLEASE NOTE: due to COVID-19, any applicants proposing in person initiatives must include a virtual contingency plan.

Info Sessions

If you have additional questions and/or would like support with the application process, we encourage you to attend one of our info-sessions.

Sign up for Student Life Activity Grant updates and info-sessions

Application Details 

Eligibility

  • All registered, University of Victoria students are eligible to receive funding once between April 1st and March 30th of the same fiscal year.
  • Preference will be given to first-time applicants who have not received funding in previous fiscal years.
  • Grant funding is not available for equipment, prizes, transportation, or programs/courses worth academic credit.
  • Only complete applications will be considered.

Procedures for Application

Applications must include the following information:

  • Personal Information (name; student #; contact information)
  • Synopsis (a max 300 word summary of the initiative)
  • Overview (responses to 5 questions about the applicant, purpose & expected outcomes)
  • Accessibility & Inclusion (safety & inclusion plan) – THIS SECTION IS NOT SCORED
  • Work plan (tasks and target dates for completing tasks)
  • Budget (estimated costs and potential sources of income)
  • Anti-Racism Initiative Overview – ONLY REQUIRED IF APPLYING FOR THE ANTI-RACISM SUPPLEMENT
  • Supporting Information – ONE OR MORE OF THE FOLLOWING

Examples of Supporting Information:

  1. Resume, CV, or personal/group/organizational statement
  2. Letter(s) of support
  3. Copies of documents showing incurred or anticipated costs (i.e. registration fees; cost of supplies; facilitator/speaker fees; design costs; promotion expenses; etc.)
  4. Website links (for affiliated organization, training program, event promo, etc.)
  5. Photos or videos (i.e. from previous similar events)
  6. Promotional materials
  7. Other

Review Process

Timeline

Grant applications will be reviewed shortly after each deadline by a committee comprised of representatives from across campus.

Assessment Criteria

Assessment of complete applications will be based on the following 5 criteria:

  1. Is the applicant well positioned to bring forward this initiative?
  2. Does the applicant identify an important student issue or topic that the initiative seeks to address
  3. Does the applicant outline an initiative that meaningfully engages the UVic campus community?
  4. Does the applicant include details that demonstrate the feasibility of the initiative, including a definition of success, a clear work plan, and a reasonable budget?
  5. Does the applicant provide additional information that is relevant and supports their application?

If applying for the Anti-Racism Supplement, assessment will also include the following 2 criteria:

  1. Has the applicant clearly identified a specific racism issue and demonstrated their understanding of the issue as it relates to the Uvic community?
  2. Has the applicant identified the level(s) of racism they will be focusing on, as well as appropriate anti-racism strategies and approaches to address the issue? 

The commitee will use the following checklist when assessing applications:

Student Life Grant Checklist

Funding Distribution

The distribution or remittance of approved support funds will be organized on a case-by-case basis that meets both the needs of the applicant and the payment procedures of the University.

Anti-Racism Supplement

The Anti-Racism Supplement (up to $500 per applicant) prioritizes and supports initiative that focus on addressing racism utilizing anti-racist strategies. 

Below are some definitions that may be helpful when filling out Section G. Anti-Racism Initiative Overview in the grant application form. 

Racism isan ideology that either directly or indirectly asserts that one group is inherently superior to others.  It can be openly displayed in racial jokes and slurs or hate crimes but it can be more deeply rooted in attitudes, values and stereotypical beliefs.  In some cases, these are unconsciously held and have become deeply embedded in systems and institutions that have evolved over time. Racism operates at a number of levels, in particular, individual, systemic and societal.” (Ontario Human Rights Commission)

It is important to note that “[r]acism is different from racial prejudice, hatred, or discrimination. Racism involves one group having the power to carry out systemic discrimination throughout the institutional policies and practices of the society and by shaping the cultural beliefs and values that support those racist policies and practices” (dRworks). Through racism, whiteness is protected, privileged, and upheld.

Anti-racism can be defined as “the practice of identifying, challenging, preventing, eliminating and changing the values, structures, policies, programs, practices and behaviours that perpetuate racism” (Province of British Columbia). This can be done through a variety of approaches, including but not limited to education, training, campaigns, workshops, forums, dialogues, performances, creative arts, policy reviews, assessments, consultations, and/or direct actions, interventions, and responses.

Levels of Racism (as defined by the Multicultural Resource Center, Ithaca, NY): https://static1.squarespace.com/static/552bf27ce4b01402b7890f7b/t/5a622c10c83025e142b6bd87/1516383249235/LevelsofRacismFINAL+%281%29.pdf

Accountability and Recognition

The Office of Student Life will maintain a list of approved grants on the Student Life website in order to provide transparency and accountability.

Successful applicants are required to provide a follow-up in the form of one of the following:

  1. A short (1-2 page) summary report of the initiative and associated learning, outcomes, and any next steps; OR
  2. A 5-10 minute presentation on the learning and outcomes of the initiative to the Student Life Activity Grant Committee at the upcoming committee meeting.

Questions and Additional Information

Questions regarding the program should be directed to the Manager, Student Equity & Social Justice Education via email: oslsesje@uvic.ca

Q&A sessions will be scheduled in the first week of March to allow interested applicants to seek further clarification and guidance.

Contact eventassist@uvic.ca for more information.

Register for a Student Life Grant info session

Resources

Recent Recipients

2021

January 2021

Natasha Newman – Three Indigenous Student “Kitchen Table Talks” hosted through New Student Connect

Awarded: $950 - Student Life Grant

Three ‘Kitchen Table Talks’ were hosted monthly over Zoom featuring various Indigenous professionals and scholars who facilitated discussions on the following topics: Student Health: A Decolonial and Indigenized Approach; Heart Medicine: Finding Balance and Strength; and Pathways: Academics, Professions, and Community. These virtual community gatherings helped to build a sense of belonging and support for Indigenous students registered in the New Student Connect (NSC) program.

Kitchen Table Talk Posters


Sarah Lane on behalf of UVic Women in Science - UVic WiS STEM Research Symposium 2021

Awarded: $1000 - Student Life Grant

The UVic Women in Science (WiS) hosted the UVIC Wis STEM Research Symposium on March 8-12, 2021. The event engaged women currently involved or interested in the fields of science, technology, engineering, and math (STEM) fields. Themes of mental health, connectedness, EDI awareness, and gender-specific issues were incorporated into this event by featuring panel discussions and keynote speakers that highlight these topics as well as the diversity of women in STEM fields. This year the symposium also focused on providing practical skills like science communication and presentation skills through workshops, and student oral and poster presentations.

UVic WiS STEM Research Symposium 2021 event webpage

UVic Women in Science (WiS) Instagram

2020

October 2020

Debra Torok - Moving Psychology Toward Anti-Racist and Anti-Colonial Research and Practice

Awarded: $1000 - UVic Anti-Racism Grant


Debra, a graduate student in the Clinical Psychology program, along with the support of a team of graduate students and the Social Justice and Human Rights in Clinical Psychology Committee, raised funds to invite Dr. Jennifer Mullan, an Activist, Scholar, Public Speaker, and Clinical Psychologist, to lead a virtual workshop. Dr. Mullan’s workshop drew connections between colonization, racism, intergenerational trauma, and structural oppression within mental health systems. The workshop was part of a four-part series offered through the UVic Clinical Psychology graduate program.

www.drjennifermullan.com

 

2019

October 2019

Jessica Burgyne-King – Students' Open Forum Against Racism (SOFAR)

Awarded: $1200.00 Student Life Activity Grant

SOFAR hosted "Revolution & Resilience: An Anti-Racism and Decolonization Workshop" October 10 & 11, 2019 in the Michele Pujol room in the Student Union Building. This two-day workshop centered on decolonization and indigenous sovereignty through dialogue and interactive small group activities facilitated by BIPOC facilitators.

Instagram: sofaruvic

Facebook: SOFAR


Madeleine Kenton – U.S. MidWest Society for Women in Philoshophy Conference

Awarded: $700.00 Student Life Activity Grant

Madeleine was invited to present their undergraduate paper on the topic of gender and medical care. An extraordinary achievement for an undergraduate student in the philosophy discipline. Madeleine will then be hosting an event on campus relating to their topic of study and what they learned at the conference.

blogs.uww.edu/midwestswip


Stacie Swain - On behalf of the Little Big House Build for the Ma'amtagila Land Rematriation Project

Awarded: $1000.00 Student Life Activity Grant

A group of Indigenous and Settler students and community members built a Little Big House to support the Matriarch Camp and Ma'amtagila Land Rematriation Project from September 23 to October 2, 2019 outside of the Student Union Building. The construction of the Little Big House is part of an assertion of Indigenous sovereignty spear-headed by Ma'amtagila matriarch Tsastilqualus Ambers Umbas, in coordination with broader Kwakwaka'wakw hereditary leadership, whose territory covers a large portion of northern Vancouver Island. 

facebook.com/LittleBigHouseUVic