Withholding your thesis or dissertation

Effective 1 May 2011, all approved theses and dissertations must be submitted electronically to the institutional repository, UVicSpace.  Students seeking publication or patents may delay the publishing of the thesis or dissertation in UVicSpace for an initial period of twelve months from the date of the oral examination by submission of a signed Withholding form prior to uploading their thesis or disseration.   It is recommended that you check with your potential publisher regarding their regulations on prior publication of the work.  Some publishers permit documents to be held in campus respositories (UVicSpace), which means withholding would not be required.

During the period of withholding, the thesis or dissertation will not be accessible to anyone, but a brief record of its existence will be available.   A request to extend this option must be approved by the Dean of Graduate Studies or designate prior to the expiry date.  If no request is received when the expiry date is reached, the embargo on the thesis or dissertation will be removed and the thesis or dissertation will be available in the ETD (Electronic Theses and Dissertations) Open Access Collection.  Extension requests are made by submission of a further Withholding Form together with a statement from the author outlining the progress made toward publication or patent during the preceding twelve months.


Student mental health
Professional development
Three Minute Thesis (3MT)
Graduate Students' Society

Program information