Graduation from undergraduate programs

For graduation questions or to change the information on your application, contact Undergraduate Records at mygrad@uvic.ca or 250-721-8121.

1. Review your declared program and graduation requirements

  • Refer to the Academic Calendar to check you are on track to meet UVic’s minimum degree requirements. Bachelor’s degree candidates are required to have a graduating grade point average (GPA) of at least 2.0.
  • Review your Curriculum, Advising and Program Planning (CAPP) report for the graduation requirements specific to your program (not required for Juris Doctor students). Contact your academic adviser with any questions regarding your program requirements.
  • Confirm that your program details appear correctly, such as honours, minors, specializations or concurrent programs (e.g. Certificates in Language & Cultural Proficiency).
  • Surplus credit? If you have credit which is surplus to your program requirements that you plan to hold out for use towards a future credential, obtain permission from your academic adviser at least two months prior to graduation.

2. Review your transfer credit

Check that all transfer credit appears in the Transfer Credit Information section of your administrative transcript.

If you are attending another college or university, an official transcript with all your final grades must be provided to the Office of the Registrar by:

  • February 15 for Spring graduation
  • September 10 for Fall graduation

When these dates occur on a weekend, the transcript deadline will be extended to the next business day.

3. Review the graduation application fee information

The graduation application fee must be paid online when your application is submitted (Visa, MasterCard or American Express). Contact mygrad@uvic.ca for alternate payment methods.

The application fee is non-refundable and non-transferable. If your application is cancelled, you will need to re-apply for a future graduation and will be required to pay the fee again. 

Fee

Amount

Bachelor and Juris Doctor degree programs
(includes UVSS Grad Class fee)

$50

Diploma and certificate programs

$40

Late fee

$10

 4. Update your contact details in My page

Go to your Personal & account profile and update your preferred email address, phone number, and mailing address.  

UVic will use your preferred email address to contact you with any issues or updates regarding graduation.  

5. Submit your application for graduation via My page

Submit your application for graduation by the deadline.

The application will display your current declared program(s). 

It is your responsibility to indicate on the application if a component of your declared program is missing or incorrect, such as: honours, double or combined majors, minors, concentrations, specializations, options, co-op or work experience.

You must submit a separate application for each credential from which you plan to graduate. 

Once you have applied, you can review the progress of your graduation eligibility on your Degree Evaluation (CAPP) Report (Graduation Status) and My page (Application for graduation status).

CAPP Graduation Status

My page Application Status

What does this status mean?

Submitted 

Submitted 

Your application has been received.

Applied to Graduate

In progress

Your application is under review and we are waiting for your final grades to confirm your graduation eligibility. It is normal for your application to stay in this status until early-May (spring graduation) or early-October (fall graduation).

Records Approval

In progress

Undergraduate Records has confirmed your program requirements have been met and you will be recommended for graduation. 

Awarded

Awarded

Congratulations, you have graduated! This final approval occurs on the Senate approval dates. Also on this date, a credential granted notation will be added to your transcript and you will be sent a congratulatory email.

-

Cancelled 

Your application for graduation was cancelled. Undergraduate Records will contact you if your application needs to be cancelled. 

6. Monitor your CAPP report and check your preferred email address


Review your Degree Evaluation (CAPP) Report any time you add or drop a course. Note that any duplicate or mutually exclusive course registrations will not be reflected on your CAPP report until your course has been graded. 

Undergraduate Records will email you if there are any issues with your eligibility to graduate.  Failure to respond may result in your application for graduation being cancelled. 

7. International convocation guests

An invitation letter may be required if your guests need a visa to travel to Canada to attend your convocation ceremony. Complete the request for invitation letter for international guest to attend convocation form.  

8. Eligibility to graduate letter

You can order a degree completion letter if you require confirmation that you have applied to graduate and that your program requirements have been met. 

9. Request diploma delivery or register to attend convocation


Watch for the convocation registration email in mid-March or late September. 

  • Register online to say that you won’t attend the ceremony and choose between having your diploma sent to you, or picking it up. Or,
  • Register to attend your convocation ceremony. Visit Convocation for advance information about dates, guest tickets, grad photos and more.