Payments to third parties
UVic faculty and staff may need to request payment directly to a third party for transactions that do not have an invoice. These transactions are submitted to Financial Services using a payment request form (NEW online format). Common uses of this form are honoraria, unscheduled or emergency scholarships and bursaries, refunds or remittances to other organizations.
Financial Services has implemented the Chrome River expense management system for online submission of payment requests to non-employees (such as students and guest speakers) and recommends its use over paper submissions. Refer to the expense management system webpage for more information.
As long as the form is complete and has been properly approved, no additional information needs to be attached. If you have a supporting invoice, refer to the payments to external vendors webpage.
Payment request forms require only one type of approval:
- Accountholder or delegate who is eligible to approve transactions for the specific FAST account being used
For more information on approval authority and the purpose of each type of approval, refer to the Approval Authority webpage.
Instead of completing several payment request forms for the same type of payment for different payees, these requests can be submitted via spreadsheet with an accompanying approval. As a general guideline, if you are requesting five or more of a similar payment without supporting receipts/documentation, it will be more efficient to use the bulk payment upload process.
