Where do commonly used educational technologies for learning store data?

Why do I care where tools for learning store data?

Web-based technology and social media are increasingly used by instructors in university courses. When requiring students to use these technologies, it is important to do so in ways that do not contravene privacy legislation (FIPPA). This law prohibits instructors from requiring that students' personal information be stored or accessed on servers outside of Canada.

What do I do if a tool stores data outside of Canada?

If a tool stores data outside of Canada, you have two options: (a) pick an alternative tool which stores data inside Canada or (b) inform students that the tool stores data outside of Canada and provide them with options (e.g., use a moniker). To learn more about informing and providing options, check out our tip sheet on ‘How to adopt educational technology’.

How do I use this list?

Tools are loosely classified into categories according to how they are used in the classroom. Each category contains a list of tools that store data in Canada (e.g. UVic enterprise systems and others) and tools that store data outside of Canada

How is this list maintained?

This list is compiled annually by Technology Integrated Learning and is based on feedback from UVic faculty and instructional staff. If you are interested in a tool that is not on the list, please contact .

Accessibility tools

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review

JAWS

Screen reader  Privacy Policy

2018-05-18

NVDA

Screen reader  Privacy Policy

2018-05-18

Kurzweil 3000

Literacy Support

Privacy Policy

2018-05-18

Citation managers

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review
Mendeley Citation organization Privacy Policy

2018-06-15

EndNote Citation organization Privacy Policy

2018-06-15

Zotero

Citation organization

Privacy Policy

2018-06-15

Classroom response/survey

Data stored in Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review

iClicker classic (data stored locally on an instructor's laptop)

Classroom response tool UVic Privacy Policy

2018-05-16

Survey Monkey (UVic supported)

Survey tool UVic Privacy Policy 2018-06-15

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review
iClicker cloud Classroom response tool Privacy Policy

2018-05-17

GoSoapbox Classroom response tool Privacy Policy

2018-05-17

Poll Everywhere Classroom response tool Privacy Policy

2018-05-17

Survey Monkey (unaffiliated with UVic)

Survey tool

Privacy Policy

2018-05-17

Top Hat

Classroom response tool

Privacy Policy

2018-05-17

Collaboration/file sharing

Data stored in Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review
Connect Collaboration platform (UVic's instance of SharePoint) Privacy Policy

2018-05-17

UVic email Email service UVic General Privacy Policy

2018-05-17

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review
Google Docs/Google Drive File storage & sharing / collaborative editing Privacy Policy 2018-05-17
Gmail Email service Privacy Policy 2018-05-17
Dropbox File storage & sharing Privacy Policy 2018-05-17
Slack Collaboration platform Privacy Policy 2018-05-17
Padlet Collaboration tool Privacy Policy 2018-05-17
Zoho Chat Collaborative chat service Privacy Policy 2018-05-17
GitHub Development platform Privacy Policy 2018-05-17

Editing

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review

Grammarly

Spell-checking app

Privacy Policy

2018-05-17

Instructional tools

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review
WileyPLUS Teaching and learning platform Privacy Policy

2018-05-16

Pearson learning tools Learning and engagement tools for teaching

Privacy Notice

2018-05-16

Peer Scholar

Assignment submission / peer review platform

Privacy & Data

2018-05-16

G Suite

Learning management platform / file storage and sharing / collaborative editing

Privacy Policy

2018-05-16

Language Learning apps

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review

Duolingo

Language learning app

Privacy Policy

2018-05-17

Multimedia apps

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review

Adobe Creative Cloud


Access to Adobe apps

Privacy Policy


2018-05-18

Audacity 

Audio editing

Privacy Policy

2018-05-24

Final Cut Pro X

Video editing 

Privacy Policy

2018-05-24

Note-taking apps

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review

Microsoft OneNote


Note-taking app

Privacy Policy


2018-05-30

Presentation tools

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review

Prezi

Presentation tool

Privacy Policy

2018-05-17

Soundtrap

Podcasting in the classroom

Privacy Policy

2018-05-17

Social tools

Data stored in Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review
Online Academic Community Blogging and website tool Terms of Service

2018-05-28

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review
Facebook Social media / network

Data Policy

2018-05-17

Mahara

Blogging & website tool

Privacy Statement

2018-05-17

Twitter Social networking and social media service Privacy Policy

2018-05-17

Flickr Photo sharing Privacy Policy

2018-05-17

Instagram Social networking / photo sharing

Privacy Policy

2018-05-17

Pinterest Social network & media sharing Privacy Policy

2018-05-17

Vimeo Video sharing platform Privacy Policy

2018-05-17

YouTube Video sharing platform Privacy Policy

2018-05-17

WordPress Blogging and website tool Terms of Service

2018-05-17

LinkedIn Professional networking site Privacy Policy

2018-05-17

Tumblr

Blogging & website tool

Privacy Policy

2018-05-17

SignalVine

Text messaging app

Privacy Policy

2018-05-17

Webinar tools

Data stored in Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review

BlackBoard Collaborate

Webinar tool UVic Support; Privacy Policy

2018-05-17

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review
Skype Webinar & instant messaging tool Privacy Policy

2018-05-17

Google Hangouts Webinar & instant messaging tool Privacy Policy

2018-05-17

Google Meet

Webinar tool Privacy Policy

2018-06-15

BlackBoard Collaborate (Ultra)

Webinar tool UVic Support; Privacy Policy 2018-06-15

BlueJeans

UVic's Webinar tool (booked through AV Services) Privacy Policy 2018-05-17