Where do commonly used educational technologies for learning store data?
Why do I care where tools for learning store data?
Web-based technology and social media are increasingly used by instructors in university courses. When requiring students to use these technologies, it is important to do so in ways that do not contravene privacy legislation (FIPPA). This law prohibits instructors from requiring that students' personal information be stored or accessed on servers outside of Canada.
What do I do if a tool stores data outside of Canada?
If a tool stores data outside of Canada, you have two options: (a) pick an alternative tool which stores data inside Canada or (b) inform students that the tool stores data outside of Canada and provide them with options (e.g., use a moniker). To learn more about informing and providing options, check out our tip sheet on ‘How to adopt educational technology’.
How do I use this list?
Tools are loosely classified into categories according to how they are used in the classroom. Each category contains a list of tools that store data in Canada (e.g. UVic enterprise systems and others) and tools that store data outside of Canada
How is this list maintained?
This list is compiled annually by Technology Integrated Learning and is based on feedback from UVic faculty and instructional staff. If you are interested in a tool that is not on the list, please contact tilhelp@uvic.ca.
Accessibility tools
Data stored outside of Canada
Tool name | How is this tool being used? | What is the privacy policy? | Date of TIL review |
Screen reader | Privacy Policy |
2018-05-18 |
|
Screen reader | Privacy Policy |
2018-05-18 |
|
Literacy Support |
Privacy Policy |
2018-05-18 |
Citation managers
Data stored outside of Canada
Tool name | How is this tool being used? | What is the privacy policy? | Date of TIL review |
Mendeley | Citation organization | Privacy Policy |
2018-06-15 |
EndNote | Citation organization | Privacy Policy |
2018-06-15 |
Zotero |
Citation organization |
Privacy Policy |
2018-06-15 |
Classroom response/survey
Data stored in Canada
Tool name | How is this tool being used? | What is the privacy policy? | Date of TIL review |
iClicker classic (data stored locally on an instructor's laptop) |
Classroom response tool | UVic Privacy Policy |
2018-05-16 |
Survey tool | UVic Privacy Policy | 2018-06-15 |
Data stored outside of Canada
Tool name | How is this tool being used? | What is the privacy policy? | Date of TIL review |
iClicker cloud | Classroom response tool | Privacy Policy |
2018-05-17 |
GoSoapbox | Classroom response tool | Privacy Policy |
2018-05-17 |
Poll Everywhere | Classroom response tool | Privacy Policy |
2018-05-17 |
Survey Monkey (unaffiliated with UVic) |
Survey tool |
2018-05-17 |
|
Classroom response tool |
Privacy Policy |
2018-05-17 |
Collaboration/file sharing
Data stored in Canada
Tool name | How is this tool being used? | What is the privacy policy? | Date of TIL review |
Connect | Collaboration platform (UVic's instance of SharePoint) | Privacy Policy |
2018-05-17 |
UVic email | Email service | UVic General Privacy Policy |
2018-05-17 |
Data stored outside of Canada
Tool name | How is this tool being used? | What is the privacy policy? | Date of TIL review |
Google Docs/Google Drive | File storage & sharing / collaborative editing | Privacy Policy | 2018-05-17 |
Gmail | Email service | Privacy Policy | 2018-05-17 |
Dropbox | File storage & sharing | Privacy Policy | 2018-05-17 |
Slack | Collaboration platform | Privacy Policy | 2018-05-17 |
Padlet | Collaboration tool | Privacy Policy | 2018-05-17 |
Zoho Chat | Collaborative chat service | Privacy Policy | 2018-05-17 |
GitHub | Development platform | Privacy Policy | 2018-05-17 |
Editing
Data stored outside of Canada
Tool name | How is this tool being used? | What is the privacy policy? | Date of TIL review |
Spell-checking app |
2018-05-17 |
Instructional tools
Data stored outside of Canada
Tool name | How is this tool being used? | What is the privacy policy? | Date of TIL review |
WileyPLUS | Teaching and learning platform | Privacy Policy |
2018-05-16 |
Pearson learning tools | Learning and engagement tools for teaching |
2018-05-16 |
|
Assignment submission / peer review platform |
2018-05-16 |
||
Learning management platform / file storage and sharing / collaborative editing |
2018-05-16 |
Language Learning apps
Data stored outside of Canada
Tool name | How is this tool being used? | What is the privacy policy? | Date of TIL review |
Language learning app |
2018-05-17 |
Multimedia apps
Data stored outside of Canada
Tool name | How is this tool being used? | What is the privacy policy? | Date of TIL review |
|
Access to Adobe apps |
|
2018-05-18 |
Audio editing |
2018-05-24 |
||
Video editing |
2018-05-24 |
Note-taking apps
Data stored outside of Canada
Tool name | How is this tool being used? | What is the privacy policy? | Date of TIL review |
Microsoft OneNote
|
Note-taking app |
|
2018-05-30 |
Presentation tools
Data stored outside of Canada
Tool name | How is this tool being used? | What is the privacy policy? | Date of TIL review |
Presentation tool |
2018-05-17 |
||
Podcasting in the classroom |
2018-05-17 |
Social tools
Data stored in Canada
Tool name | How is this tool being used? | What is the privacy policy? | Date of TIL review |
Online Academic Community | Blogging and website tool | Terms of Service |
2018-05-28 |
Data stored outside of Canada
Tool name | How is this tool being used? | What is the privacy policy? | Date of TIL review |
Social media / network |
2018-05-17 |
||
Blogging & website tool |
2018-05-17 |
||
Social networking and social media service | Privacy Policy |
2018-05-17 |
|
Flickr | Photo sharing | Privacy Policy |
2018-05-17 |
Social networking / photo sharing |
2018-05-17 |
||
Social network & media sharing | Privacy Policy |
2018-05-17 |
|
Vimeo | Video sharing platform | Privacy Policy |
2018-05-17 |
YouTube | Video sharing platform | Privacy Policy |
2018-05-17 |
WordPress | Blogging and website tool | Terms of Service |
2018-05-17 |
Professional networking site | Privacy Policy |
2018-05-17 |
|
Blogging & website tool |
2018-05-17 |
||
Text messaging app |
2018-05-17 |
Webinar tools
Data stored in Canada
Tool name | How is this tool being used? | What is the privacy policy? | Date of TIL review |
Webinar tool | UVic Support; Privacy Policy |
2018-05-17 |
Data stored outside of Canada
Tool name | How is this tool being used? | What is the privacy policy? | Date of TIL review |
Skype | Webinar & instant messaging tool | Privacy Policy |
2018-05-17 |
Google Hangouts | Webinar & instant messaging tool | Privacy Policy |
2018-05-17 |
Webinar tool | Privacy Policy |
2018-06-15 |
|
Webinar tool | UVic Support; Privacy Policy | 2018-06-15 | |
UVic's Webinar tool (booked through AV Services) | Privacy Policy | 2018-05-17 |