Asset Disposal

Please follow these guidelines to dispose of surplus assets:

Furniture

Desks, chairs, tables, filing and storage cabinets, bookcases, appliances, acoustic panels, room dividers, metal shelving, miscellaneous furniture parts, executive furniture, etc.

Send a FMIS service request to Facilities Management.

Computers

Desktop computers, laptops, monitors, mobile hand-held devices, etc.

To comply with privacy and security regulations, any devices that store data will have their hard drives removed and destroyed, or “scrubbed” if they will be reallocated within the University.

Departments supported by University Systems Desktop Computer Support (DCST) - Notify your Desktop Computer Support person . DCST staff will remove confidential data and assess the value of the equipment for re-purposing options, and tag each piece of equipment with an Asset or Recycle sticker.

Departments not supported by University Systems Desktop Support Services - Submit an online Surplus Declaration Form to Purchasing. Purchasing staff will assess the value of the equipment for re-purposing options, and tag each piece of equipment with an Asset or Recycle sticker.

If equipment has been tagged with a Recycle sticker, Department sends a FMIS service request to FMGT by signing in to UVic to arrange removal. Otherwise, DCST or Purchasing staff will arrange removal.

Equipment and supplies

Vehicles, generators, chainsaws, televisions, fridges, overhead projectors, office supplies, books, CDs, headphones, photocopiers, scanners, telephones, outdated research equipment, oscilloscopes, etc.

Submit an online Surplus Declaration Form to Purchasing. Purchasing staff will assess the value of the equipment for re-purposing options, and tag each piece of equipment with an Asset or Recycle sticker.

If equipment has been tagged with a Recycle sticker, department sends a FMIS service request to Facilities Management to arrange removal. Otherwise, Purchasing staff will arrange removal.