UVic Endowments

Endowments Home
Managing UVic endowments is key for UVic's continued success.

As a result of generous contributions from individuals, corporations, foundations and the BC government, the University Of Victoria has the support of over 1300 endowment funds.

In 2018/19 over $15.6 million was budgeted to be disbursed from endowments as per the following graph.

What's new?

In 2017 UVic moved forward with an Endowment System project that transitioned from administrating endowments with excel to integrating endowments information in existing information systems (i.e. Banner, FAST and Raiser’s Edge). This will allow UVic to leverage existing financial and reporting systems. Thank-you for your help and patience through this process. Please see below for Endowment System FAQs.

 Endowment FAQs

What happens to existing specific purpose fund (4XXXX)?

If the endowment supports a unique specific purpose fund and there are no other sources of revenue, please send a request to finadmin@uvic.ca then close the current 4XXXX fund and begin using the new 8XXXX fund.

What if the existing specific purpose fund has non endowment revenue (i.e. grant funding, fees) or if my endowment supports multiple specific purpose funds?

Please keep the current 4XXXX fund(s) open and use internal charges to move revenue to 4XXXX fund(s). The internal charge entries need to be prepared at least twice a year, December and March. The Sample journal entry is as follows:

Dr. 8XXXX-5XXXX-9203

Cr. 4XXXX-5XXXX-5909

How much can I transfer from my endowment spending fund (8XXXX) to the specific purpose fund?

The balance of the 8XXXX fund represents the unspent portion of the endowment and is reported externally to donors. Revenue can only be transferred for eligible expenses incurred in the 4XXXX fund.

Can I record non endowment revenue in my 8XXXX fund?

No. 8XXXX funds are created to track endowment revenues and expenses only, so the fund surplus represents the status of endowment spending fund (i.e. what is available to spend).

What are these other revenues recorded in my 8XXXX fund?

Other revenues may include top-up donations which are gifts made directly to the spending account.

Can I record any expenses in my 8XXXX funds?

Only expenses that meet the terms of reference of your endowment fund are eligible to be recorded in 8XXXX funds.

Where do I get my terms?

A custom FAST report will be made available to provide terms of reference for your endowment funds in the near future.

How do I know what my fund balance is?

Total Revenues Less Expenses and Transfers in Project to Date Report is the fund balance of 8XXXX fund. In this example, you have $3,200 surplus in this fund.

Fud Balance

Where do I get a list of endowment spending funds?

Please log into FAST Finance Reporting.

1. Choose -> Additional Reports ->  Active Fund Codes with Fin Mgr.

Endowment Spending Funds

2. Under Filter Options

a. Select Chart 1

b. Enter “800” for Fund, and;

c. Execute report

Endowment Filter Options

This report will list all spending funds for which you have viewing access. The report lists each spending fund’s Financial Manager and default organization number.


Can I look at the endowment principal value?

The endowment principal value is tracked in a separate chart of accounts, Chart 2 – UVic Foundation.

Further information on endowment reporting training (Chart 2) will be emailed later this year.

Hanna Zhang, Endowment Accountant

Alice Wu, Endowment Clerk