Where do commonly used educational technologies for learning store data?

Web-based technology and social media are increasingly used by instructors in university courses. When requiring students to use these technologies it is important to do so in ways that do not contravene privacy legislation (FIPPA). This law prohibits instructors from requiring that students' personal information be stored or accessed on servers outside of Canada.

How to use this list

You can use this resource to review common tools for learning at UVic and determine any privacy constraints. Tools are loosely classified into categories according to how they are used in the classroom. Each category contains a list of tools that store data in Canada (e.g. UVic enterprise systems and others) and tools that store data outside of Canada.

  • For tools that store data in Canada: If all information is stored on Canadian servers, you can safely adopt it without further action.
  • For tools that store data outside of Canada: If students' personal information will be disclosed when using the tool, you may wish to adopt a Canadian alternative or engage in our process for safely adopting educational technology that stores data outide of Canada. For more information, please consult our privacy tip sheet and other resources.

How is this list maintained?

This list is compiled annually by Technology Integrated Learning, and is based on feedback from UVic faculty and instructional staff. If you are interested in a tool that is not on the list, please contact

Instructional tools

Data stored in Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review
WileyPLUS Teaching and learning platform Privacy Policy 2017/08/17
Pearson learning tools Learning and engagement tools for teaching Privacy Policy 2017/08/17

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review
WileyPLUS Teaching and learning platform Privacy Policy 2017/08/17
Pearson learning tools Learning and engagement tools for teaching Privacy Policy 2017/08/17
Peer Scholar Assignment submission / peer review platform Privacy Policy 2017/08/17
Turnitin Plagiarism detection service Privacy Policy 2017/08/17
G Suite Learning management platform / file storage and sharing / collaborative editing Privacy Policy 2017/08/17

Classroom response/survey

Data stored in Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review
iClicker classic Classroom response tool Privacy Policy 2017/08/17
Top Hat Classroom response tool Privacy Policy 2017/08/17
FluidSurveys Survey tool Privacy Policy

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review
iClicker cloud Classroom response tool Privacy Policy 2017/08/17
GoSoapbox Classroom response tool Privacy Policy 2017/08/17
Poll Everywhere Classroom response tool Privacy Policy

Collaboration/file sharing

Data stored in Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review
Connect Collaboration platform (UVic's instance of SharePoint) Privacy Policy 2017/09/01
UVic email Email service   2017/09/01

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review
Google Docs/Google Drive File storage & sharing / collaborative editing Privacy Policy 2017/08/17
Gmail Email service Privacy Policy 2017/08/17
Dropbox File storage & sharing Privacy Policy 2017/08/17
Slack Collaboration platform Privacy Policy 2017/08/17
Padlet Collaboration tool Privacy Policy 2017/08/17
Zoho Chat Collaborative chat service Privacy Policy 2017/08/17
GitHub Development platform Privacy Policy 2017/08/17

Webinar tools

Data stored in Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review
BlackBoard Collaborate Webinar tool UVic Support; Privacy Policy 2017/08/17
BlueJeans UVic's Webinar tool (booked through AV Services) Privacy Policy 2017/08/17

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review
Skype Webinar & instant messaging tool Privacy Policy 2017/08/17
Google Hangouts Webinar & instant messaging tool Privacy Policy 2017/08/17

Social tools

Data stored in Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review
Online Academic Community Blogging and website tool Terms of Service 2017/08/17

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review
Facebook Social media / network Privacy Policy & Guidelines on Names 2017/08/17
Mahara Blogging & website tool Privacy Statement 2017/07/14
Twitter Social networking and social media service Privacy Policy 2017/08/17
Flickr Photo sharing Privacy Policy 2017/08/17
Instagram Social networking / photo sharing Privacy Policy 2017/08/17
Pinterest Social network & media sharing Privacy Policy 2017/08/17
Vimeo Video sharing platform Privacy Policy 2017/08/17
YouTube Video sharing platform Privacy Policy 2017/08/17
WordPress Blogging and website tool Terms of Service 2017/08/17
LinkedIn Professional networking site Privacy Policy 2017/08/17