Where do commonly used educational technologies for learning store data?

How do I use this list?

Tools are loosely classified into categories according to how they are used in the classroom. Each category contains a list of tools that store data in Canada (e.g. UVic enterprise systems and others) and tools that store data outside of Canada.

Why do I care where tools for learning store data?

Web-based technology and social media are increasingly used by instructors in university courses. When requiring students to use these technologies, it is important to do so in ways that do not contravene privacy legislation (FIPPA). This law prohibits instructors from requiring that students' personal information be stored or accessed on servers outside of Canada.

What do I do if a tool stores data outside of Canada?

If a tool stores data outside of Canada, you have two options: (a) pick an alternative tool which stores data inside Canada or (b) inform students that the tool stores data outside of Canada and provide them with options (e.g., use a moniker). To learn more about informing and providing options, check out our tip sheet on ‘How to adopt educational technology’.

How is this list maintained?

This list is compiled annually by Technology Integrated Learning and is based on feedback from UVic faculty and instructional staff. If you are interested in a tool that is not on the list, please contact .

Accessibility tools

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review

JAWS

Screen reader  Privacy Policy

2019-09-18

NVDA

Screen reader  Privacy Policy

2019-09-18

Kurzweil 3000

Literacy Support

Privacy Policy

2019-09-18

Citation managers

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review
Mendeley Citation organization Privacy Policy

2019-09-18

EndNote Citation organization Privacy Policy

2019-09-18

Zotero

Citation organization

Privacy Policy

2019-09-18

 

Classroom response/survey

Data stored in Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review

iClicker classic (data stored locally on an instructor's laptop)

Classroom response tool UVic Privacy Policy

2019-09-18

Survey Monkey (UVic supported)

Survey tool UVic Privacy Policy 2019-09-18

Top Hat

Classroom response tool Privacy Policy 2019-09-18

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review
iClicker cloud Classroom response tool Privacy Policy

2019-09-18

GoSoapbox Classroom response tool Privacy Policy

2019-09-18

Poll Everywhere Classroom response tool Privacy Policy

2019-09-18

Survey Monkey (unaffiliated with UVic)

Survey tool

Privacy Policy

2019-09-18

Collaboration/file sharing

Data stored in Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review
Connect Collaboration platform (UVic's instance of SharePoint) Privacy Policy

2019-09-18

UVic email Email service UVic General Privacy Policy

2019-09-18

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review
Google Docs/Google Drive File storage & sharing / collaborative editing Privacy Policy 2019-09-18
Gmail Email service Privacy Policy 2019-09-18
Dropbox File storage & sharing Privacy Policy 2019-09-18
Slack Collaboration platform Privacy Policy 2019-09-18
Padlet Collaboration tool Privacy Policy 2019-09-18
Zoho Chat Collaborative chat service Privacy Policy 2019-09-18
GitHub Development platform Privacy Policy 2019-09-18

Editing

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review

Grammarly

Spell-checking app

Privacy Policy

2019-09-18

Instructional tools

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review
WileyPLUS Teaching and learning platform Privacy Policy

2019-09-20

Pearson learning tools Learning and engagement tools for teaching

Privacy Notice

2019-09-20

Peer Scholar

Assignment submission / peer review platform

Privacy & Data

2019-09-20

G Suite

Learning management platform / file storage and sharing / collaborative editing

Privacy Policy

2019-09-20

Language Learning apps

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review

Duolingo

Language learning app

Privacy Policy

2019-09-20

 

Multimedia apps

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review

Adobe Creative Cloud

 

Access to Adobe apps

Privacy Policy

 

2019-09-20

 

Audacity 

Audio editing

Privacy Policy

2019-09-20

Final Cut Pro X

Video editing 

Privacy Policy

2019-09-20

Note-taking apps

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review

Microsoft OneNote

 

Note-taking app

Privacy Policy

 

2019-09-20

Presentation tools

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review

Prezi

Presentation tool

Privacy Policy

2019-09-20

Soundtrap

Podcasting in the classroom

Privacy Policy

2019-09-20

Social tools

Data stored in Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review
UVic's Online Academic Community Blogging and website tool Terms of Service

2019-09-20

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review
Facebook Social media / network

Data Policy

2019-09-20

Mahara

Blogging & website tool

Privacy Statement

2019-09-20

Twitter Social networking and social media service Privacy Policy

2019-09-20

Flickr Photo sharing Privacy Policy

2019-09-20

Instagram Social networking / photo sharing

Privacy Policy

2019-09-20

Pinterest Social network & media sharing Privacy Policy

2019-09-20

Vimeo Video sharing platform Privacy Policy

2019-09-20

YouTube Video sharing platform Privacy Policy

2019-09-20

WordPress Blogging and website tool Terms of Service

2019-09-20

LinkedIn Professional networking site Privacy Policy

2019-09-20

Tumblr

Blogging & website tool

Privacy Policy

2019-09-20

SignalVine

Text messaging app

Privacy Policy

2019-09-20

Webinar tools

Data stored outside of Canada

Tool name How is this tool being used? What is the privacy policy? Date of TIL review
Skype Webinar & instant messaging tool Privacy Policy

2019-09-20

Google Hangouts Webinar & instant messaging tool Privacy Policy

2019-09-20

Google Meet

Webinar tool Privacy Policy

2019-09-20

BlueJeans

UVic's Webinar tool (booked through AV Services) Privacy Policy 2019-09-20