Guidelines for review of assigned grades (HSD)
Undergraduate students wishing to have their assigned grades reviewed, please follow the guidelines below - please do not skip Step 1.
Step 1: Contact your course instructor in writing via email
Any undergraduate student wishing clarification about, or who is dissatisfied with an assigned grade, for either a whole course or a portion of it, submits in writing via email a request for a review of the work in question to the course instructor. Students make their request to the instructor usually within 10 business days of receiving the grade for the portion of the course that is in question. The review will typically be completed within 21 business days of the start of the student-instructor discussion. If the instructor agrees to change a grade before the final course grades have been submitted no further action is required.
If the instructor agrees to change a grade after the course grades have been submitted the instructor will complete a change of grade form and submit it for approval to the Director and the Faculty of Human and Social Development (HSD) Associate Dean Academic.
Step 2: Appeal to the Director of the school in writing via email
If the instructor’s review confirms the original grade and the undergraduate student remains dissatisfied, the student has the option to appeal to the Director of the school in writing, stating clearly the student’s reason for the Director to review the instructor’s decision and the grade. The appeal to the Director should take place usually within 14 days of the student receiving the instructor’s decision. If the Director and the course instructor are the same, the Director will ask the Associate Dean Academic to appoint another person in the school to review the assigned grade.
Step 3: Submit a formal request for a grade review to Undergraduate Records and Graduation Services
In a grade review, if the Director or designate believes the grounds to be reasonable, the Director will initiate a grade review using the procedures below. If the Director does not agree with the need for a review of the grade:
An undergraduate student has the right to submit a formal request for a grade review to Undergraduate Records and Graduation Services, including the grade review fee of $25, normally within 21 days of the release of grades, as set out in the Calendar under Undergraduate Programs and Undergraduate Academic Regulations.
For more details, please read HSD Procedures for Review of Assigned Grades.
Graduate students, please see UVic Academic calendar Evaluation of student course work.