We can’t wait to see you in residence! Before you start packing, review these lists so you have everything you need before you arrive. For a description of what is provided in your room, see Room types.
Move-in day is Sunday, September 3, 2017 -- and it's a big day at UVic. We'll welcome you and your family with an outdoor information fair, fun activities, and parent and student orientation sessions. You'll receive detailed information from us via email before you get here, so stay tuned and check your email in mid-August. You should also register for Undergraduate Orientation that takes place before classes start.
If you are registered in one of the orientation events that occur before September 3rd, you can apply to arrive early.
If you are moving in for the first time in January, we'll email you with information and notice of a special mid-year orientation to get you connected to your communities. You should also register for Undergraduate Orientation that takes place before classes start.
Summer students can check in at the Residence Services Office after 3pm on the move-in date specified on your emailed room offer. If you don’t check-in on your move in date, your booking will be cancelled.
Applying for early arrival
Move-in Day is Sunday, September 3, 2017.
If you are registered in one of the orientation events that occur before September 3, 2017 (see list below) you can apply to arrive early. In order to apply, you must have:
- Received a room offer (by email); and
- Paid all required deposits and fees for term 1, or received an extension approval for fees.
Only students enrolled in one of the following orientation events or programs are eligible to apply for early arrival:
- Varsity Tryouts:
- Women’s Soccer
- Men’s Soccer
- Women’s Field Hockey
- Women’s Rowing
- Men’s Rowing
- Women’s Rugby
- Business Exchange Orientation
- Graduate Student Orientation
- Headstart Program
- International Student Welcome
- Transfer/Mature Student Welcome
- Summer Stayover Student (residents already living on campus, who are booked until August 20).
How and when to apply
- The early arrival application will be available on our website by mid-July.
- Please submit your application by August 11, 2017. Late applications can not be considered.
- If approved, you may move in two days prior to the start date of the program/event you are enrolled in.
- The rate for early arrival is $30.00 plus applicable taxes for each night prior to regular move-in.
- Full payment must be made via credit card prior to arrival. Once your application is approved, you will be contacted by our staff to make payment.
- Food is not included with the cost of the room. If you have a UVic ONECard, you can add Flex funds to the card for use at any University Food Services location. If you do not yet have your ONECard, you can obtain it at the ONECard office when on campus.
What to expect if you arrive early
You will most likely find things quiet around residence until your fellow residents arrive. You may find summer conference guests living in your residence and you may encounter Residence Services cleaning staff. Community Leaders (student staff) are in training and are not yet available. There may also be some construction and maintenance staff working, which could involve noise disturbances during business hours.
Please note that there are reduced food options available on campus before September 3. Check out University Food Service for details.
If your winter session room assignment is not yet available, you will be placed in a temporary location. You will be required to move to your permanent room on the date assigned in your letter of acceptance for early arrival.
Please be aware that from the time you arrive on campus to the start date of your 2017-2018 Residence Contract you are required to abide by the 2017-18 Residence Contract.
- linens and pillows to fit your extra-long bed (78" × 39" × 8")
- towels and facecloth
- clothes, shoes and coats for Vancouver Island weather (wet and warm winters)
- hangers for your closet or wardrobe
- personal items (toothpaste, toothbrush, shampoo, soap, etc.)
- robe and shower shoes (flip-flops or sandals to wear in the shower)
- laundry bag/basket and detergent
- your computer, cell phone, power bar and other technology
- an emergency kit
- pillows, desk accessories, small rug
- small bar fridge (3 cubic feet maximum) or CSA-approved kettle with automatic shut-off
- pots and pans
- coffee maker, tea pot, kettle and other small appliances (CSA-approved and in good working order)
- small pieces of furniture such as bookshelf and end table, if desired.
The following items are not allowed in any residence:
- large stereos
- water-filled items (e.g., beds, aquariums)
- halogen lamps
- illegal drugs
- any sort of weapon or replica (including BB and paintball guns)
- camp fuel or other combustibles
- small appliances.
Couches, love seats, chairs, extra beds, fridges or dressers are not allowed.
In the event prohibited furniture and/or appliances are brought into residences without the permission of Residence Services, the resident will be required to remove the item. Email firstname.lastname@example.org for more information.
- We rent both bike and storage lockers to residents on a first-come, first-served basis.
- Only students currently living in residence are eligible to rent bike or storage lockers.
- Residents in Cluster units are not eligible to rent bike or storage lockers as each unit has a shared storage room.
- Read our Terms and Conditions for locker rentals.
- Rental periods cannot extend before or after the time of the resident’s occupancy.
- In September, lockers are rented for two semesters only.
- In January, lockers may be rented for one semester.
- Bikes cannot be stored inside any rooms or buildings in residence other than storage lockers.
- We have a limited supply of individual bike lockers and storage lockers.
- Students with sports gear are encouraged to rent a storage locker for their equipment.
- Learn more about bikes and cycling on our campus.
- $25.00 refundable deposit
- $60.00 rental fee (plus GST) for group bike lockers (September 2016 to April 2017). Group bike lockers are large rooms or cages located within specific buildings, but are accessible from the exterior of the building. Student receive a key to the locker, a bike tag, and are assigned a numbered location within the locker where they can lock their bike.
- $80.00 rental fee (plus GST) for individual bike lockers (September 2016 to April 2017). Individual lockers are located throughout the residence area. There are 64 lockers, each of which can hold one bike.
- $25.00 refundable deposit
- $100 rental fee (plus GST) for small locker (September 2016 to April 2017)
- $200 rental fee (plus GST) for large locker (September 2016 to April 2017)
- Information about locker applications will be available Summer 2017.
- Students who rent a bike or storage locker in September for two semesters, and who leave residence early, are eligible for one semester’s refund of their rental fee only, plus their deposit of $25.
- Students who rent a bike or storage locker in January for one semester, and who leave residence early, are not eligible for a refund of their rental fee, but will receive a refund of their $25 deposit.
- Resident’s locker deposits are normally returned to them at the same time as their security deposit.
- Residents must move out of their bike or storage locker on the same day that they move out of residence in order to have their deposit refunded.
The university does not provide you with third party liability or property insurance. The university recommends you obtain a residential tenant insurance policy that provides coverage for both:
- loss or damage to personal property
- third party liability coverage for personal injury and property damage.
Insurance may be available as an extension of your family’s home insurance policy. Consult with your insurance agent to confirm that appropriate coverage is in place.