In-course scholarships and awards

Undergraduate students who attend UVic in the regular Winter Session are eligible for a number of awards made available through contributions from corporate and individual donors as well as from the University operating budget. These are referred to as in-course scholarships.

The majority of in-course scholarships do not require an application unless otherwise specified; they are awarded on the basis of academic merit or department nomination.

Available in-course scholarships and awards

In-course scholarships and awards fall into three categories based on the application type. To be eligible incourse students must normally be a full-time student registered in a minimum of 12 academic units of study in two academic terms in the 12 month (May to April) period immediately preceding the adjudication of the scholarships and awards.

Application required

Awarded based on GPA and other scholarship-specific criteria.

Requires either an application through a specific department (deadlines vary) or the UVic online application via My Page which opens April 1 to May31; students must normally have completed 12 academic units of study in two academic terms between May to April.

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Application not required

Awarded based on academic excellence in a minimum of 12 academic units in two terms of study in the 12 month period (May to April) immediately preceding the adjudication of awards.

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Department or specific criteria

Awarded based on GPA and other scholarship-specific criteria.

May require an application either from the department or the online My Page application for scholarships and awards.

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How to apply for and accept your in-course scholarship

Find in-course scholarships by student category

Scholarship information for students going on exchange/International student scholarship information

Scholarship information for students going on exchange

We have created a handout with general infromation for students who are planning on registering fro an approved UVic exchange. Please review it for basic answers to some of the most common questions that students have. We recommend that all students speak to a Scholarship Officer in person or by email if they are going on exchange in order to make sure that our office can provide the most current information.

If you hold a renewable scholarship, please be sure to contact our In-Course Scholarship Officer at the contact information below

In-course scholarships for international students

UVic's strong commitment to its international student community includes scholarshps and awards for international students.

International undergraduate students who attend UVic in the regular Winter Session are eligible for a number of awards made available through contributions from corporate and individual donors as well as from the University operating budget.

To be eligible for any shcolarship offered by UVic, an undergraduate student must normally be a full-time student registered in a total of 12 or more units of study, of which 10.5 units are graded using the standard nine point scale, in the two academic terms in the 12 month period (May to April) immediately preceding the adjudication of awards.

Find out more about scholarships and awards fro current students.

Scholarship Appeal Guidelines

The scholarships that may be appealed under these guidelines only include UVic-administered scholarships and awards.

Renewal Scholarship Appeal Guidelines

These guidelines outline the appeal process available when a student's scholarship is not automatically renewed, as the student has failed to achieve the renewal criteria. An appeal can be made for low grade point average, reduced course load (less than 12 academic units, or for medical circumstances.

Renewal Criteria: 

To be automatically renewed a student must have completed a total of 12 or more academic units in two terms of study between May and April and maintained a grade point average of 7.50 or higher on the best 12 units. The scholarship is automatically renewed for each year of the student's full time study or until completion of a first degree or for a maximum of three years, whichever is the shortest period. Students registered in a co-op or work experience work-term will automatically be renewed when they next complete 12 or more academic units in two terms, provided they have a grade point average of 7.50 or higher in the two terms. Any student who takes neither a co-op or work experience work-term or academic units for one or more terms may forfeit their scholarship.

Appeal Guidelines:

  • With the exception of students on a co-op or work-term, scholarship recipients' grades are normally reviewed for the purpose of determining continuing eligibility each year at the conclusion of the Winter Session (September to April). Assessment will be made on the two terms immediately preceding the adjudication of the scholarship.
  • Students who do not meet the required 7.5/9.0 grade point average, or who are enrolled in less than 12 academic units, will receive email notification that their scholarship eligibility has been forfeited. Information on the appeal process will be provided.
  • Students should address their letter of appeal to the Senate Committee on Awards. The appeal should be emailed to Katy Smith, In-Course Scholarship Officer, at awards1@uvic.ca A student's letter of appeal should outline any extenuating circumstances that may have led to the student failing to meet the renewal criteria.
  • If a student appeals due to medical circumstances, documentation from a medical professional will also be required.
  • All appeals will be reviewed and carefully considered by the members of the Senate Committee on Awards.
  • Students will receive an email notification of the decision regarding their appeal.

General Scholarship Appeal Guidelines

These guidelines outline the process available to students who are appealing to retain their full scholarship due to a semester away, medical circumstances, change in full-time course load, withdrawal or adjustment of a scholarship, etc.

General Scholarship Regulations:

Except where the terms and conditions of an undergraduate award specifically state otherwise, award winners must normally register and maintain enrolment as a full-time student in 12.0 or more academic units in the Winter Session to receive their scholarship and/or award.

Appeal Guidelines:

  • Students should address their letter of appeal to the Senate Committee on Awards. Incourse scholarship appeals should be emailed to the Katy Smith, In-Course Scholarship Officer, at awards1@uvic.ca. Entrance/transfer scholarship appeals should be emailed to Donja Roberts, Entrance Scholarship Officer, at awards2@uvic.ca. A student’s letter of appeal should outline what the student is requesting, an explanation if applicable, and a time line if they are requesting time away from the university.
  • If a student appeals due to medical circumstances, documentation from a medical professional will also be required.
  • All appeals will be reviewed and carefully considered by the members of the Senate Committee on Awards.
  • Students will receive an email notification of the decision regarding their appeal. 

Questions about in-course scholarships?

For more information, please contact:
Katy Smith, In-Course Scholarship Officer: 
or Scholarship Assistant: