What we do

• Banner HRIS module maintenance & administration
• Hourly & salary payments, including Department/Web Time Entry
• Benefit deductions & payment administration, as well as maternity & parental payouts
• Record of Employment issuance
• Annual T4 & T4A tax reporting
• Statutory remittance payments

• Reconcile cash deposits & disbursement transactions that occur university wide
• Validate departmental daily cash reporting (DCR) submissions
• Provide advice & support to departments to ensure financial reporting requirements are met
• Review departmental cash requirements & requests
• Establish merchant accounts for all UVic payment card & e-commerce activity
• Payment Card Industry (PCI) compliance support

• Open accounts; deposit funding received; set up & adjust budgets
• Monitor for over-expenditures
• Prepare & submit financial reporting
• Monitor expenditures to ensure compliance with funding agency, university & accounting policies
• Allocate indirect cost expense
• Approve webreqs, payroll forms, cheque requisitions & journal entries
• Provide assistance & advice regarding interpretation of funding regulations, policy & procedure
• Prepare financial reporting & provide information on research activities for the university
• Work closely with the Office of Research Services on both pre-award & post-award issues

Audits

• We ensure that funds are spent and administered under the terms and conditions of the agreements and guidelines of the funding sources and as per the policies and procedures of the University.
• We host and coordinate numerous external audits annually.