Research Visit Guidelines

Before your visit

  • Book your research visit online.  Bookings have to be made 24 hours in advance.  If access is urgent with less than 24 hours notice, please contact , Director - Special Collections & University Archivist who will determine if your urgent request can be accommodated.
  • You can book a 2 hour visit in either the morning (10-12) or afternoon (1-3) on Tuesdays, Wednesdays, or Thursdays. You will receive an email confirming the date and time of your visit.
  • You must do a daily self-assessment of COVID-19 symptoms before coming to campus; you must cancel your appointment if you develop symptoms, have a family member who is confirmed or suspected of COVID-19, or have recently traveled off Vancouver Island in the last 14 days.
  • Please list all materials you want to consult in advance; staff cannot retrieve additional materials during your visit.
  • At this time we are asking patrons to book solo visits. Patrons who require accompaniment due to a need for disability accommodation should contact , Director - Special Collections & University Archivist in advance to discuss.
  • Note that Special Collections and University Archives will retain a log of users who have used the reading room for contact tracing if needed.
  • A room ambassador will be supervising the reading room during your visit.

What to bring

  • A face mask that covers your mouth and nose. Masks are mandatory during your visit.
  • Pencils, paper, computer/tablet, phone, etc. for notetaking - pens are not permitted. Please ask before photographing or scanning.
  • Photo ID is required to view materials.

When you arrive

  • Inform staff at the entrance to the library that you have an appointment in Special Collections and University Archives.  An ambassador or library staff member will bring you to the Special Collections and University Archives’ Reading Room. They will proceed to the Reading Room via stairs or elevator (one person per elevator ride). 
  • There is a sink outside of the Reading Room where you can wash your hands prior to entering Special Collections and University Archives (hand sanitizer can damage rare materials). 
  • Your materials will be retrieved over 24 hours in advance and ready for you on a book truck or the table.  Note that only one researcher (or family bubble) can be seated at a table. 
  • When you have completed your research, please replace items as you found them.