The retention rule

There will typically be two retention rules established for a classification: one for the primary office and one for other secondary offices. The primary office's retention rule will usually be longer, and if required will include transfer to Archives as the disposition.

Note that some retention rules in the Directory of Records (DOR) are marked "TBD" – if that is the case, contact us at rmhelp@uvic.ca and we can provide assistance.

If yours is the primary office it is also required that you apply for approval to dispose of the record – either destruction or transfer to the archives. This is true for both electronic and hardcopy records.