Forms

Please use the form appropriate to the good or service for which you wish to obtain a price quote. Using the applicable form will direct the request directly to responsible Purchasing Officer.

• General quote
• Printing quote
• Scientific quote
• Procurement project/RFx initiation form
• Direct award request form (includes required Contractor Info)
  • note: this form is only necessary for purchases over $15,000.

Please contact your Purchasing Officer to discuss the services you need to contract for. 

Purchasing will draft the Service Agreement and handle the negotiations with the vendor. 

• Employee vs independent contractor determination form
• Contractor information form
• Purchase Order General Conditions 

• Notice of shipment

NOTE: All travel related charges below $5,000 can be made via Uvic ccard. This includes Hotel reservations for UVic guests and meeting rooms under $5,000. For questions please contact procurementadmin@uvic.ca 

If no ccard is available the following forms can be used: 

• Auto rental reservation and authorization Form - Non-faculty and non-employee |Instructions
• Hotel reservation and authorization form - Non-faculty and non-employee  
• Meeting room and audio visual reservation form / Instructions 
• Non-employee travel request form

• Delegation of signing authority form 
• Position approval authority - temporary absence
• Shredding provided by Stericycle Inc (operating as Shred-it).  
• Staples eWay enrollment form
• Surplus assessment request form