University Systems help centre

Remove user permissions

Remove user permissions from a list or library

  1. Open the list or library in which you want to view users and SharePoint groups.
  2. On the Settings menu, click Document Library Settings or List Settings.

    Settings menu

  3. Under Permissions and Management, click Permissions for this document library or Permissions for this list.

    Permissions for this list

  4. The permissions for that list or library will be displayed.
    • If checkboxes do not appear next to the user and group names on the Permissions page, permissions are being inherited from a parent securable object. If permissions are being inherited, you cannot remove users at this securable object. If you want to delete users and groups from the parent securable object (which is securable object inherits permissions from), you must manage the permissions of the parent.
  5. Perform one of the following:
    • To manage the permissions of the parent, click on the Actions menu and select Manage Permissions of Parent.
    • If you are currently inherited permissions from the parent and want to break this inheritance and create unique permissions for this object, click on the Actions menu and select Edit Permissions. Click OK to confirm the action.
    • If the list or library is already using unique permissions that are not inherited, select the checkbox for the users and SharePoint groups that you want to remove from this list or library. On the Actions menu, click Remove User Permissions. Click OK to confirm the action.

Remove user permissions from a folder, document, or list item

  1. Open the list or library on which you want to edit permission levels.
  2. Move the mouse pointer so that it hovers on the folder, document, or list item. Click the arrow that appears and select Manage Permissions from the drop-down list.

    Manage permissions

  3. The permissions for that list or library will be displayed.
  4. If checkboxes do not appear next to the user and group names on the Permissions page, permissions are being inherited from a parent securable object. If permissions are being inherited, you cannot remove users at this securable object. If you want to delete users and groups from the parent securable object (which is securable object inherits permissions from), you must manage the permissions of the parent.
  5. Perform one of the following:
    • To manage the permissions of the parent, click on the Actions menu and select Manage Permissions of Parent.
    • If you are currently inherited permissions from the parent and want to break this inheritance and create unique permissions for this object, click on the Actions menu and select Edit Permissions. Click OK to confirm the action.
    • If the list or library is already using unique permissions that are not inherited, select the checkbox for the users and SharePoint groups that you want to remove from this list or library. On the Actions menu, click Remove User Permissions. Click OK to confirm the action.

A document of all tutorials associated with SharePoint permissions and security is available as a downloadable pdf.