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Edit permission assignments on permission levels

Use the following steps to edit the permission assignments for permission levels of selected users and SharePoint groups associated with a list or library. Note that if the securable object on which you are editing permission levels is inheriting permissions from a parent securable object, performing the following steps breaks this inheritance.

At a later time, you can choose to re-inherit permissions from the parent securable object. Note that inheriting permissions from the parent discards any unique permissions that may have been created for this securable object, such as unique SharePoint groups or permission level assignments that was created at this securable object while using unique permissions.

Edit permission assignments on permission levels on a list or library

  1. Open the list or library in which you want to view users and SharePoint groups.
  2. On the Settings menu, click Document Library Settings or List Settings.

    Settings menu

  3. Under Permissions and Management, click Permissions for this document library or Permissions for this list.

    Permissions for this list

  4. The permissions for that list or library will be displayed. Checkboxes appear next to the Users/Groups column if unique permissions are being used for this securable object. If checkboxes do not appear, permissions are being inherited from a parent securable object.
  5. If your list or library is inhering permissions, you must first stop inheriting permissions to edit permission levels on this securable object. To do this, on the Actions menu, click Edit Permissions. Click OK to confirm.
  6. Select the checkboxes for the users and SharePoint groups on which you want to edit permission levels on this securable object.
  7. On the Actions menu, click Edit User Permissions.
  8. In the Choose Permissions section, select the permission levels you want, clear those you don't want, and then click OK.

Edit permission assignments on permission levels on a folder, document, or list item

  1. Open the list or library that contains the folders, documents, or list item for which you want to view users and SharePoint groups.
  2. Move the mouse pointer so that it hovers on the folder, document, or list item. Click the arrow that appears and select Manage Permissions from the drop-down list.

    Manage permissions

  3. The permissions for that item will be displayed. Checkboxes appear next to the Users/Groups column if unique permissions are being used for this securable object. If checkboxes do not appear, permissions are being inherited from a parent securable object.
  4. If the list or library is inheriting permissions from the parent, you must first stop inheriting permissions in order to edit permission levels on this securable object. To do so, go to the Actions menu and click Edit Permissions.
  5. On the Actions menu, click Edit User Permissions.
  6. In the Choose Permissions section, select the permission levels you want, clear those you don't want, and then click OK.

A document of all tutorials associated with SharePoint permissions and security is available as a downloadable pdf.