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Email and calendar

Email and calendar

Email and calendaring for faculty and staff

Control a resource account: Outlook Web Access

On this page:

Opening a resource account

Note: Before you attempt to open a resource calendar in OWA please ensure that you have been granted full delegate permissions to this account.

  1. Using Internet Explorer 6.0 or higher navigate to https://mail.uvic.ca and access your Exchange account using your NetLink ID and password.
  2. Once logged in, click on your name (top-right) to open the Open Other Mailbox dialog box. Enter the resource account name to open it.



  3. If you are opening this account for the first time, you will be prompted with language and regional settings. Be sure to select English (Canada) before clicking OK.

Once the account is open you may begin processing both emails and calendar items. You may want to take some time to customize the behaviour of the resource account for calendaring.

Configuring calendar settings

Like your personal calendar, a resource calendar can be configured to only be available for scheduling during normal working hours. To configure your calendar work week and other calendar options, click on the Options button and select Calendar Options on the left navigation bar. The Calendar Options page will allow you to set your work week, as well as enable or disable reminders for this calendar.


After setting you calendar's availability, you should now proceed to configure the resource's settings, which determine how the calendar should handle responses when a meeting invitation or an update is received.

Configuring resource settings

To control the behaviour of a resource account that is used for meeting requests, you must be using Internet Explorer 6.0 or greater and be logged in to your email account using your NetLink ID. You will also need to have full delegate permissions on the resource account.

  1. In the resource account, click on the Options link at the top-left corner of the page.
  2. On the left side of the page you'll find a navigation area. Click the link marked Resource Settings.



There are four distinct areas that control resource options which provide us with many configuration options, but we will limit ourselves to only examining those options which will assist us with calendaring directly.

Resource scheduling options

This section allows you to automatically process meeting requests and cancellations. You can define the number of days forward anyone can book this resource, limit meeting durations, allow the creation of recurring meetings, and permit conflicts to occur.

Resource scheduling permissions

This section allows you to specify who has permissions to book this resource. By default, all Exchange users are able to book any resource they can locate in the Global Address List. We recommend that you create a list of people who may book this resource automatically. This will prevent unauthorized users from booking your resource. Alternatively, you may request a manual approval process for booking the resource.

Note: To add users and groups, type the user or group name or email address.

Resource privacy options

This section provides us with some interesting options in respect to how much information we provide others about this resource. One of the options to consider includes sending detailed information about the reason why this resource declined a meeting request which could raise privacy concerns for some.

Response message

You can choose to include a custom message with every response message that the resource will send. Response messages include Accepted and Declined messages.

Delegating a resource account

Delegation of resource accounts can only be achieved by sending a request to the Computer Help Desk. You may also share this resource's calendar and provide explicit permissions for it using the Sharing and Permissions tools available in Outlook and Entourage.

You may also open the resource as a separate mailbox using Outlook 2003 or 2007. For more information on opening delegated mailboxes, please see Managing your Exchange account.

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