Cardholder agreement
A University of Victoria identification card (ID card) is a benefit to which you are entitled as a member of the UVic community under the following conditions and regulations of use. As you read this Agreement, remember that the words "you" and "your" mean the person named on the UVicID card.
To obtain your ID card you will need your UVic identification number and one piece of government issued photo identification:
- Passport
- Driver's licence (we must be able to identify DOB/Name & Photo)
- BCID
- Certificate of Indian Status (with photo)
- Federal government employee ID (with photo)
- Provincial government employee ID (with photo)
- Municipal government employee ID (with photo)
Your relationship to UVic determines your card type and associated privileges. Fees may apply.
Your ID card:
- is the property of the University of Victoria
- is non-transferable
- may be confiscated if found in the possession of anyone other than you or if used in a fraudulent manner
- may be confiscated by BC Transit if courses associated to the U-Pass fee are dropped and card is used
- is to be used solely for the purposes that it was issued
- may be cancelled or revoked by UVic at any time and must be returned to the Photo ID centre upon request
- must be provided when requested by UVic administration
- If you return to the university after being away for a time period of one-year; your card will need to returned for validation. Over one-year we’ll replace the card at no charge.
Cardholder name
Your name will appear on the card exactly as it appears in the UVic administration system. A replacement fee will apply to cards updated for legal name change purposes.
Cardholder photo
The key requirement of your UVic ID card is that the photo clearly identifies the cardholder. A picture is mandatory in order to receive a card.
The photo will be:
- a clear full front view of your face
- free from any non-prescription glasses
- free from all non-religious headwear as shown in a piece of your government issued photo id (privacy will be provided when a head scarf needs to be removed)
- a presentation of you in clothing that does not resemble nor is a uniform
Lost, stolen or confiscated cards
If your ID card is lost or stolen it is your responsibility to notify the Photo ID Centre immediately. Until such notification has been received, you will be responsible for all use of your card, whether or not such use is authorized by you. Recovered cards are returned to the Photo ID Centre and cardholders will be notified.
Each UVic patron is allowed one active card and upon replacement, all existing cards will be blocked. The cost to replace a lost or stolen card is $15.00 (cash,debit,visa or mastercard accepted).
BC Transit has the right to confiscate a card if a person is:
- using a card that has been blocked
- using a card that is issued to another individual
- using a card after the courses associated with the U-PASS fee have been dropped
Failure to comply with the BC Transit Act may entitle the participating authorities to revoke your ridership privileges.
- Your U-PASS is non-transferable and the participating transit authorities have the right to verify the validity of your pass
- Use of the U-PASS is subject to your compliance with the rules, regulations, policies and bylaws of the participating transit authorities
The Photo ID Centre levies the following replacement fees for cards that have been confiscated:
- $30.00 (1st offence)
- $60.00 (2nd offence)
- $60.00 (3rd offence; card replaced without the U-PASS privileges)
Freedom of Information and Protection of Privacy (FOIPP)
The Photo ID Centre creates and collects information under the authority of part 3 - division 1 sections 26 & 27 of BC’s Freedom of Information and Protection of Privacy Act (FOIPP) for the purposes of producing the official personal identification card for the University of Victoria and for administering all services associated with the card.
Information that is gathered for the above purposes will be protected and used in compliance with FOIPP. Individuals who are obtaining a photo identification card acknowledge the above and consent to the collection of personal information, including the digital images used to produce the card. Your digital photograph will be printed on the front of your UVicID card and this photo will be stored in the University database. All photos used for the ID Card, including those submitted by you, are University of Victoria property and may be shared with University faculties, services, staff and UVic card service providers to identify you as a UVic community member.
Furthermore, some of the information gathered for the purposes of the U-PASS Program may be disclosed to the transit authorities participating in the U-PASS Program under the authority of part 3 - division 1 sections 26 & 27 of FOIPP, if these transit authorities wish to exercise their audit rights under the U-Pass Program. Such disclosure (if any) shall comply strictly with FOIPP.
Changes to the agreement
UVic has the right to amend this cardholder agreement by posting such amendments on this website, and from the time of such posting or display, you shall be bound by such amendments.
Cardholder consent
By accepting a UVic Photo ID card, you are agreeing to the terms and conditions within this cardholder’s agreement.
Card care
Do not punch holes in your ID card or use it for unintended purposes. A card replacement fee of $15.00 will apply.